Administrative Assistant (61035620)

Doc PersonalBeratung GmbH; South Carolina; Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Doc PersonalBeratung GmbH in South Carolina seeks a detail-oriented administrative clerk to compile data and maintain records for payroll, time and attendance, and procurement. You will coordinate personnel actions and serve as the central contact for unit personnel matters, input data into RMIS, and assist with onboarding paperwork.

The role requires a high school diploma (or equivalent), six months of related experience, and a valid driver’s license.

Qualifications

• High school diploma or GED, plus six months of related work experience.
• Valid motor vehicle operator's license is required.
• Ability to learn and use SCDOT-supported software (RMIS, HMMS/EAMS, SCEIS).

Responsabilités

• Compile data and maintain records for unit payroll, time and attendance, leave, budget, and procurement.
• Coordinate personnel actions and serve as central contact for unit personnel matters.
• Input data into RMIS and assist with forms, documents, and correspondence.
• Train new employees in the use of SCDOT software and perform onboarding paperwork.
• Attend required training and support public inquiries about rules and procedures.
• Monitor inventory and order supplies; operate base/mobile radio and phone during emergencies.
• May work overtime nights/weekends during hazardous weather or emergencies.

Connaissances

Data entry

Records management

Customer service

Communication

Training

Formation

High school diploma

Outils

RMIS

SCDOT HMMS/EAMS

SCEIS

Discover Viewer

Description du poste

Compiles data and maintains accurate records for unit payroll, time and attendance, Leave of Absence, budget, and procurement activities using HMMS/EAMS and SCEIS. Coordinates and processes personnel actions and serves as the central point of contact for unit personnel matters. Inputs data into RMIS as needed. Assists clerical staff with compiling data and preparing forms, documents, and correspondence. Maintains electronic and hard-copy files. Operates the base/mobile radio and telephone during routine and emergency situations. Receives and screens radio and telephone messages and forwards them to the appropriate authority. Assigns work and monitors the duties of subordinates to ensure work is performed properly and accurately. Trains new employees and subordinates in the use of SCDOT-supported software. Attends required training. Prepares and processes all new-hire onboarding paperwork for the unit and reviews documents for accuracy prior to submission. Conducts unit new-hire orientation, including required training. Assists the public, public officials, and SCDOT personnel with questions regarding departmental rules, regulations, policies, procedures, and related matters. Maintains inventory of materials and supplies for road crews and maintenance office personnel. Monitors inventory and orders supplies as needed using available SCDOT purchasing methods. Assists the RME and ARME semi-monthly by printing Discover Viewer reports and making corrections in accordance with the Unit Business Plan. May be required to work overtime, nights, and/or weekends during hazardous weather or emergencies.

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

A resume may be included but NOT substituted for completing the education, work experience, or any other sections of the application. Supplemental Questions are considered part of the application and must be completed. Non-Discrimination Statement: The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. May be required to work overtime, nighttime, and/or weekends during hazardous weather or emergencies.