Administrative Assistant (60003294)

State of South Carolina; Columbia (SC); On-site; USD 36,000 - 52,000; Full time

Job summary

South Carolina ETV (SCETV) seeks an Administrative Assistant to support the Chief Financial Officer and Finance department. This role handles correspondence, document tracking, and coordinated responses with internal teams, while upholding agency policies and confidentiality.

The position requires a high school diploma with related experience; a bachelor’s degree may substitute for necessary experience. Some duties may require driving and adapting to occasional travel.

Qualifications

• High school diploma or equivalent required; related work experience preferred.
• Bachelor's degree may substitute for related work experience.
• Knowledge of SRM and SCEIS is a plus.
• Experience supporting a CFO or finance team is desirable.

Responsibilities

• Provide administrative support for the Chief Financial Officer and Finance department.
• Manage incoming/outgoing correspondence and coordinate responses with department personnel.
• Coordinate and track internal documents and processes; maintain confidentiality.
• Order and maintain office supplies, equipment, and furniture; assist SRM shopping carts in SRM.
• Ensure deadlines are met for emails, memos, and special projects; ensure policy compliance.
• Perform duties as assigned by the CFO.

Skills

Administrative support

Communication

Organization

Attention to detail

Customer service

Education

High school diploma

Bachelor's degree may substitute

Tools

SRM

SCEIS

Job description

About Our Agency:

South Carolina ETV (SCETV) is the state's public educational broadcasting network. SCETV amplifies South Carolina voices, provides educational experiences and strengthens communities, while working to create a stronger, more connected and informed South Carolina. SCETV provides national and local content to classrooms via internet services Knowitall.org and PBS Learning Media. SCETV also provides teacher training and re-certification in face-to-face and online settings.

Job Purpose:

The Administrative Assistant performs comprehensive administrative and operational support for the Chief Financial Officer and Finance department, while serving as the point of contact for SCETV internal and external partners. The role maintains office records and databases, supports office workflow while handling coordination, completion, and tracking of standard processes. This position ensures compliance with SCETV policies while delivering exceptional customer service through strong organization, attention to detail, and effective communication.

Job Duties:

Performs administrative functions for the Finance department to include proofing, formatting, making copies, tracking, researching, reconciling, and other general office functions. Handles coordination, completion, and tracking of internal documents and processes for the Finance department while maintaining confidentiality of sensitive documents and conversations.

Manages the Chief Financial Officer's incoming and outgoing correspondence, including reviewing, drafting, editing, and coordinating responses with the appropriate Department personnel. Ensures deadlines are met on all email responses, verbal correspondence, and special projects requiring a reply by the Chief Financial Officer. Ensures responses are consistent and in compliance with agency policies and procedures.

Maintains the status of multiple projects and initiatives facilitated by the Chief Financial Officer. Solicits updates from Program Directors, Managers and staff members to properly assign and maintain timeliness, while ensuring follow-up with the Chief Financial Officer. Serves as backup for the Asset Coordinator role.

Orders and maintains the office supplies, equipment, and furniture needs for Finance and Procurement, including preparation and coordination of any necessary requisitions’/shopping carts in SRM.

Must possess general knowledge of accounting activities and state fiscal operations to properly engage on financial matters with Agency Executives, Directors, Managers and staff members.

Perform other duties as assigned by the Chief Financial Officer.

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Some positions require a valid driver's license and a good driving record.

A high school diploma and 2 years of work experience.

Knowledge of Supplier Relationship Manager (SRM) and the SC Enterprise Information System (SCEIS)

Equal Opportunity Statement:

SCETV is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCETV does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Background Check:

A pre-employment background check will be conducted and employment will be contingent on passing the background check. Some positions require a pre-employment drug test. SCETV reserves the right to rescind any employment offer in the event our review of your background develops information, including opinions of previous employer or colleagues that cause us to conclude, at our sole discretion, that you are not suited for the position.

State Disaster Plan:

In accordance with the State's Disaster Plan, which includes hazardous weather, SCETV employees may be required to work in times of an emergency or disaster.

College Transcripts:

Applicants indicating college credit or degree(s) on the application are required to provide an official, certified copy of the transcript prior to hiring or within fifteen (15) days of hire. Failure to provide official transcripts may lead to disciplinary action up to and including termination.

Driving Record:

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

Supplemental Questions:

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

Alternative Work Schedules:

Alternative Work Schedules are available after one (1) year of employment.

Remote Work:

The option to work partially remote is available after one (1) year of employment if you are new to state government.