CWS Program Coordinator I / 61015923

State of South Carolina; Columbia (SC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Vacation leave

Sick leave

Paid holidays

Parental leave

Retirement plan

Job summary

The State of South Carolina's Department of Social Services in Richland County seeks a CWS Program Coordinator I to manage projects and supervise financial transactions for Chafee/ETV funds, ensuring compliance with regulations.

You will oversee program budgeting, monitor accounts in SCEIS, CAPSS, and Acumatica, and coordinate with vendors and regional leads to advance division goals while preparing forecasts and financial reports.

Qualifications

• Bachelor’s Degree with two years of professional finance or related experience.
• Masters degree may substitute for required work experience.
• Must possess a valid driver's license and access to a vehicle.

Responsibilities

• Manage projects and facilitate activities to meet division goals.
• Oversee financial transactions for Chafee/ETV funds and manage expenditures.
• Monitor accounts and ensure compliance with laws and agency policy.
• Process invoices and payments; serve as P-Card liaison for regional leads.
• Use Acumatica and SCEIS to monitor funds and generate reports.
• Develop budgets and forecast financial performance within constraints.
• Complete required trainings and protect PIIs.
• Support division and agency goals, including emergency shelter duties.

Skills

Financial management

Budgeting

Accounting

Vendor coordination

P-Card liaison

Education

Bachelor’s Degree and two years of professional experience in finance or related fields

Master's Degree may substitute for required work experience

Tools

SCEIS

CAPSS

Acumatica

Excel

Job description

Job Responsibilities

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties

• The CWS Program Coordinator I manages projects and facilitates activities to ensure that division management goals are met. Maintain accounting systems and communication with internal and external vendors to execute financial transactions of the Chafee/ETV funds. Provide financial management of all expenditures under the TSS division, to include but not limited to, Extension of Foster Care, John H Chafee Foster Care, and Education Training Voucher according to agency program guidelines. Ensure efficient and accurate processing of transactions in accordance with the accounting regulations outlined in federal and state laws.
• Oversee the planning, implementation, and evaluation of programs ensuring they contribute significantly to the organization's mission and goals. This includes coordinating program activities, managing budgets, and ensuring that all programs meet organizational goals by effectively managing resources, engaging with the clients, staff, community partners, and contract providers.
• Manage the division's financial accounting, monitoring, tracking, and reporting in the division and agency systems. Review applications for Chafee/ETV funds and approval letters for eligible current and former foster youth to ensure compliance with federal and state laws and regulations and agency policy. Monitor account information in division financial database, SCEIS, CAPSS, and Acumatica to manage payment release for all Chafee/ ETV funds. Monitoring release of funding with select service and youth.
• Monitor the day-to-day financial operations within the division, including but not limited to invoicing, SCEIS interfaces, purchase orders, office supply orders, gift cards, hotels (young adults), and other transactions. Process all internal and external invoices, and ensure timely release of payment to vendors. Serve as P-Card liaison for six (6) regional TSS Team Leads and monitor monthly certification for expenditures. Client Interaction: Serve as a point of contact for clients, managing their accounting needs and providing regular updates on financial status. Provide technical assistance to recipient of division funds.
• Utilize Acumatica and SCEIS to monitor the release of approved Chafee/ETV funds in the county IL accounts. Monitor unused Chafee/ETV funds, perform outreach efforts to county business managers, staff and clients to maximize unused funds for timely distribution based on client need. Process all Reallocation and Redistribution funding requests. Prepare check voucher requests and direct payment requests. Conduct internal audits to verify the accuracy of financial records and identify areas for improvement.
• Develop and implement financial strategies to help division achieve their goals. Prepare financial statements, monitor program expenditures, and manage resources effectively to stay within budget constraints. This involves analyzing financial data, creating budgets, and forecasting future financial performance. Prepare and oversee financial statements and reports, ensuring accuracy, federal and state compliance with accounting standards. The role may involve collaboration with other financial professionals and departments to ensure comprehensive financial management and troubleshooting discrepancies.
• Complete all required trainings assigned by HR, SDT, and supervisor, including, but not limited to, business applications and adolescent training track for professional development of this role.
• Ensures Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.
• Perform other duties assigned to support division goals and agency goals, including but not limited to, Red Cross shelter duty or other emergency shelter duties/services as directed.
• Performs other duties as assigned.

Minimum And Additional Requirements

A Bachelor’s Degree and two (2) years of professional experience in finance, economics, accounting, business administration, social services programs, correctional, education, general administrative management, or relevant program experience.

A Masters Degree or higher may be substituted for required work experience

Additional Comments

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION:

Child Welfare Services / Richland County

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.