Admin Coord II - 60012196 - EMD

State of South Carolina; South Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

State of South Carolina is seeking a fiscal operations professional to support budget development, planning and administration for the division. The role handles budgeting, projections and expenditures totaling approximately $12,000,000 annually and inputs data into SCEIS while maintaining division spreadsheets for accuracy.

Responsibilities include account reconciliation, grant coordination, and preparation of quarterly financial reports.

Qualifications

• High school diploma and two years of clerical accounting or bookkeeping experience.
• Proficiency in Excel and MS Office Suite is essential.
• Experience with SCEIS SAP or similar accounting systems is preferred.

Responsibilities

• Assists in budgetary development, organization and administration of fiscal operations for the division.
• Prepares budget and projection worksheets for departments and funds totaling about $12,000,000 annually.
• Reconciles and analyzes accounts, monitors fund balances and prepares quarterly financial reports.
• Coordinates with project managers on grants and ensures compliance with regulations and agreements.
• Oversees requisitions and inventories to support day-to-day operations and readiness.

Skills

Clerical accounting

Bookkeeping

Excel

Education

High school diploma

Tools

SCEIS SAP

MS Office Suite

Job description

Job Responsibilities

Assists in the budgetary development, organization, planning, projection and administration of the fiscal operations of the division. Prepares and maintains budget and actual projection worksheets for all departments and funds totaling an estimated $12,000,000 annually. Enters actual expenditures in the SC Enterprise Information System (SCEIS) and posts to Division’s spreadsheets. Reconciles, analyzes and projects for programmatic needs and expenditures within each department and pertinent fund accounts. Reviews and evaluates all accounts for validity and accuracy. Assists in the development of the Division’s Fixed Nuclear Facility (FNF) budget annually, and submits to each utility; prepares and invoices for all five utilities as negotiated, monitors incoming revenues and fund balances. Reconciles approved FNF budget with actual expenditures and carries forwards for compliance. Monitors and analyzes the DHEC portion of the FNF budget to ensure compliance with utility Agreement. Coordinates with project managers on Homeland Security Grants and maintains budget planning documents and financial portions of the grant applications. Prepares projections and prepares state budget office forms. Prepares quarterly financial reports; monitors and analyzes expenditures to ensure compliance with regulations, OMB circulars and Agreements. Processes and audits the Division’s voucher package payments in SCEIS SAP and other software, to include auditing for cost center, grant, fund, sub fund, mini, phase, transaction and object codes for validity and accuracy. Works with Division’s Vehicle Manager to ensure accurate voucher and journal entry processing of all vehicle expenditures. Oversees the requisition of the Division’s supplies and equipment to include assuring purchases are in accordance with state, Agency and federal procurement rules and regulations; prepares and codes requisitions in SCEIS. Maintains inventories to ensure adequate supplies to support day-to-day operations and the readiness of the State Emergency Operations Center. Serves as backup for making deposits. Serves in the State Emergency Operations Center during exercises and emergencies as assigned.

Job Responsibilities

Assists in the budgetary development, organization, planning, projection and administration of the fiscal operations of the division. Prepares and maintains budget and actual projection worksheets for all departments and funds totaling an estimated $12,000,000 annually. Enters actual expenditures in the SC Enterprise Information System (SCEIS) and posts to Division’s spreadsheets. Reconciles, analyzes and projects for programmatic needs and expenditures within each department and pertinent fund accounts. Reviews and evaluates all accounts for validity and accuracy. Assists in the development of the Division’s Fixed Nuclear Facility (FNF) budget annually, and submits to each utility; prepares and invoices for all five utilities as negotiated, monitors incoming revenues and fund balances. Reconciles approved FNF budget with actual expenditures and carries forwards for compliance. Monitors and analyzes the DHEC portion of the FNF budget to ensure compliance with utility Agreement. Coordinates with project managers on Homeland Security Grants and maintains budget planning documents and financial portions of the grant applications. Prepares projections and prepares state budget office forms. Prepares quarterly financial reports; monitors and analyzes expenditures to ensure compliance with regulations, OMB circulars and Agreements. Processes and audits the Division’s voucher package payments in SCEIS SAP and other software, to include auditing for cost center, grant, fund, sub fund, mini, phase, transaction and object codes for validity and accuracy. Works with Division’s Vehicle Manager to ensure accurate voucher and journal entry processing of all vehicle expenditures. Oversees the requisition of the Division’s supplies and equipment to include assuring purchases are in accordance with state, Agency and federal procurement rules and regulations; prepares and codes requisitions in SCEIS. Maintains inventories to ensure adequate supplies to support day-to-day operations and the readiness of the State Emergency Operations Center. Serves as backup for making deposits. Serves in the State Emergency Operations Center during exercises and emergencies as assigned.

Minimum And Additional Requirements

A high school diploma and two years of experience in clerical accounting or bookkeeping.

Preferred Qualifications

South Carolina Certified Emergency Manager certification preferred or will seek to complete within three years.

Additional Comments

SCEIS SAP experience preferred and considerable experience in accounting; knowledge of state and federal rules and regulations. It is essential that individual be proficient in Excel and MS Office Suite. Must be able to establish and maintain effective relationships with agency staff, and associates in external agencies and organizations. Employee may be required to stay overnight during participation in exercises, workshops, and conferences and training courses.