HR Operations Coordinator (61036946) **RE-ADVERTISEMENT**

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid vacation and sick leave

Telecommuting options

Job summary

South Carolina Department of Transportation is seeking a records and personnel administrator to manage PA40 actions and OM changes within SCEIS, ensuring accurate position alignment and timely processing. You will act as EPMS SME, generate monthly reports, assist with evaluations, and maintain EDMS records for compliance.

The role requires a Bachelor's degree with at least 6 months of relevant experience, plus a valid driver's license.

Qualifications

• Bachelor's degree and six (6) months of relevant experience; or an approved acceptable equivalence.
• A valid motor vehicle operator's license is required.
• The physical demands include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs.
• May be required to work outside normal business hours.

Responsibilities

• Processes Personnel Administration actions in SCEIS, including New Hires, Rehires, Reassignments, Movements Between Agency, Promotions, Demotions, Reclassifications, Salary Adjustments, Suspensions, Worker's Compensation Option 3 and Bonuses; maintains PA40 action spreadsheets.
• Processes Organizational Management actions in SCEIS: Creating, Reclassifying, Transferring Positions, Creating and Restructuring Organizational Units; ensures positions align for supervisory/managerial roles.
• Serves as Subject Matter Expert on EPMS procedures and tech troubleshooting; generates and distributes monthly EPMS report; verifies receipt and enters actions for employee evaluations; answers questions on performance review dates and statuses; enters ratings for unrated employees.
• Verifies actions have processed and uploaded to EDMS; conducts QA/QC of completed actions; uploads necessary documents to EDMS.
• Serves as point of contact for assigned districts; provides assistance, shares knowledge, and answers questions on record maintenance in SCEIS; conducts quarterly visits with HR contacts and new employee orientation.
• Performs other related duties as assigned.

Education

Bachelor's degree

Job description

Job Responsibilities

Processes Personnel Administration actions in SCEIS, which include New Hires, Rehires, Reassignments, Movements Between Agency, Promotions, Demotions, Reclassifications, Salary Adjustments, Suspensions, Worker's Compensation Option 3 and Bonuses. Maintains spreadsheets of specific PA40 actions that are processed.

Processes Organizational Management (OM) actions in SCEIS to include Creating, Reclassifying, and Transferring Positions, and Creating and Restructuring Organizational Units. Ensures positions are aligned properly for supervisory and managerial roles and relationships.

Serves as the Subject Matter Expert on EPMS procedures and tech troubleshooting. Generates and distributes the monthly EPMS report. Verifies receipt and enters appropriate action for employee evaluations. Answers questions relating to performance review dates and the review status of employees. Enters a successful rating for employees who are not rated by their supervisor.

Verifies all actions have processed and uploaded to the employee personnel file in the Electronic Document Management System (EDMS) and conducts QA/QC of completed actions to ensure accuracy. Uploads additional and/or supporting documentation to the personnel file in EDMS as required.

Serves as the point of contact for assigned districts. Provides assistance, advises, shares knowledge, and answers questions relating to record maintenance in SCEIS. Conducts quarterly visits with HRC's in assigned districts and HQ New Employee Orientation. Performs other related duties as assigned.

Minimum And Additional Requirements

A bachelor's degree and six (6) months of relevant experience; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions includes sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Additional Comments

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.

• Yes
• No

02

Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.

• Yes
• No

03

Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.

04

What class driver's license do you possess?

• Class A (CDL)
• Class B (CDL)
• SC Class C
• SC Class D
• Other State Driver's License
• None

05

How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply.

• Job/Career Fair
• Referred by current SCDOT employee
• SCDOT presentation
• Sign or billboard
• Bumper sticker/magnetic sign
• Facebook or Twitter post
• Internship
• Newspaper Ad
• Radio Ad
• Television Ad
• Trade Journal
• Referred from Vocational Rehab
• Referred from Department of Employment and Workforce
• Jobs.SC.Gov webpage
• Other

06

If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.

07

If you were referred by a current SCDOT employee, what is their name?

08

I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application. Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.

• Yes
• No

09

My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.

• Yes
• No
• Required Question