Administrative Assistant - $55-79 hourly

RecruiterForge; United States; À distance; USD 101 000 - 165 000; Plein temps

Avantages offerts par ce poste

Health benefits

Stock purchase plan

Technology stipend

Flexible time off

Résumé du poste

RecruiterForge is seeking an Administrative Assistant IV to support two senior engineering executives. You will manage calendars, travel, meetings, and key priorities, reporting to the lead Executive Assistant.

Proficiency with Google Suite, Microsoft Office, Navan, and Zoom is essential. In this role you’ll secure productive time for leaders, prepare meeting materials, and supervise cross-team coordination across the leadership-support group, including onsite and offsite events and travel

Qualifications

• 2–4 years of relevant administrative experience.
• Ability to work independently and collaborate across teams.
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom.
• Strong organization, resourcefulness, attention to detail, follow-through, and the ability to manage several priorities at once.

Responsabilités

• Manage both executives' administrative needs and schedule across time zones.
• Prepare meetings by creating calendar events, drafting agendas, building slide decks, and communicating with participants.
• Attend meetings to manage Zoom, capture action items, and follow up with attendees.
• Coordinate team-building events and onsite/offsite meetings.
• Coordinate priorities with the Product counterpart and broader leadership-support team.
• Arrange travel and submit expense reports via Navan; prepare documents and presentations; reconcile budgets.

Connaissances

Independent work

Cross-team collaboration

Organization

Communication

Outils

Google Suite

Microsoft Office

Navan

Zoom

Description du poste

The Administrative Assistant IV supports two senior executives on engineering teams, keeping calendars, travel, meetings, and administrative priorities organized. Reporting to the lead Executive Assistant on the Engineering Team, this individual contributor works across the leadership-support team to protect executive time, prepare useful meeting materials, and follow through on commitments. Google Suite, Microsoft Office, Navan, and Zoom are central tools for the role.

Executive and Team Coordination

• Manage both executives' administrative needs, schedule meetings across time zones, resolve calendar conflicts, and preserve enough time for task completion.
• Prepare meetings by creating calendar events, drafting agendas, building slide decks, and communicating with participants in advance.
• Attend meetings when requested to manage Zoom, capture action items, and follow up with attendees.
• Coordinate team-building events and the operations behind onsite and offsite working meetings.
• Build a close working partnership with the Administrative Assistant supporting the Consumer Engineering senior executives' Product counterpart, coordinating priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• Work with the broader leadership-support team to coordinate administrative needs across the organization.
• Arrange travel and submit expense reports through Navan; prepare documents and presentations in Google Suite and Microsoft Office; reconcile basic team travel and expense budgets; and support ad hoc projects.
• Continue learning about emerging AI tools and apply them to improve productivity, streamline administrative work, and strengthen executive and team support.

Candidate Profile

• Two to four years of relevant administrative experience, including experience in a rapidly growing company and a fast-moving work environment.
• Ability to work independently and collaborate across teams.
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom.
• Strong organization, resourcefulness, attention to detail, follow-through, and the ability to manage several priorities at once.
• Professionalism, confidentiality, sound judgment, and a strong work ethic.
• Ability to handle conflict and give or receive feedback diplomatically.
• Confidence to challenge requests professionally when appropriate, suggest alternatives, manage expectations, and align decisions with executive priorities and business objectives.

Experience working with engineering teams is desirable, but is not required.

Work Arrangement and Compensation

The posting is designated Remote US. The employer operates primarily remotely, with most roles available from almost anywhere within the country of employment. Its general work policy notes that some positions occasionally require in-person office work and a few are office-based. All new hires are invited to an in-person onboarding experience. This role also coordinates onsite and offsite meetings. Visa sponsorship is not available.

Pay Grade

I. Equity Grade: 3. Annual U.S. base pay is $115,000–$165,000 in CA, WA, NY, NJ, and CT, and $101,000–$151,000 in other U.S. states. New employees typically start near the beginning of the range; placement considers location, experience, and job-related skills.

Approximate hourly equivalents using 2,080 hours per year are $55.29–$79.33 for the first range and $48.56–$72.60 for the second. These are calculated equivalents, not quoted hourly rates. Base pay is distinct from a total package that may include equity rewards and monthly health, wellness, and technology stipends.

Benefits and Application Considerations

• Medical, dental, and vision benefits for employees and dependents, with 100% premium coverage described in the posting.
• Monthly stipends supporting technology setup and health and wellness choices.
• Flexible time off and generous holiday calendars.
• An employee stock purchase plan offering company stock at a discount.
• An inclusive interview process with accommodations available for applicants with disabilities.

For San Francisco and Los Angeles positions, qualified applicants with arrest or conviction records are considered as required by law. Submitting an application acknowledges the source employer's candidate privacy notice and the described use of personal information.