Administrative Assistant 5 Lam Research

Cosmotek College; Fremont (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

A leading educational institution in California seeks an experienced executive assistant to support the VP, providing administrative and operational assistance. Responsibilities include managing complex calendars, coordinating travel, and preparing executive materials. Ideal candidates should have over 8 years of administrative experience, exceptional organizational and communication skills, and proficiency in tools such as Outlook and Excel. The position offers a hybrid working model.

Qualifications

• 8+ years of administrative experience supporting senior leaders or executives.
• Exceptional organizational skills with ability to prioritize competing demands.
• Strong written and verbal communication skills with professional presence.

Responsibilities

• Manage complex calendars, meeting schedules, and logistics for the VP.
• Coordinate domestic and international travel and accommodations.
• Prepare and edit presentations, reports, and executive-level materials.

Skills

Organizational skills

Communication skills

Discretion and judgement

Calendar management

Problem solving

Attention to detail

Education

Post-secondary education

Tools

Outlook

Teams

Excel

PowerPoint

Job description

The group you’ll be a part of

The Office of the CTO is where innovation takes center stage. We inspire our global technical community to take on grand challenges, understand emerging trends, identify the critical inflections, and drive our sustainability, Environment, Social, and Governance (ESG) practices that will define the next generation of semiconductors and continued impact.

The impact you’ll make

You will serve as the VP’s primary administrative and operational support, ensuring the executive’s time, communication, and priorities are effectively managed. You’ll anticipate needs, remove obstacles, and maintain a high level of professionalism and confidentiality while representing the organization internally and externally.

What you’ll do

• Manage complex calendars, meeting schedules, and logistics for the VP and leadership team.
• Coordinate domestic and international travel, accommodations, and itineraries.
• Prepare and edit presentations, reports, communications, and executive‑level materials.
• Organize staff meetings, offsites, business reviews, and leadership events.
• Track action items, deadlines, and deliverables across multiple teams. Manage confidential information with discretion and maintain executive standards for communication.
• Serve as a liaison between the VP and internal/external stakeholders.
• Process expense reports, purchase requests, and other administrative workflows.
• Support onboarding activities for new team members.
• Partner with HR, Finance, and Business Operations to support team functioning and ensure alignment with organizational processes.
• Proactively identify areas to improve efficiency, streamline processes, or enhance communication.

Who we’re looking for

• 8+ years of administrative experience supporting senior leaders or executives; experience supporting VP‑level strongly preferred.
• Exceptional organizational skills with the ability to prioritize competing demands in a fast‑paced environment.
• Strong written and verbal communication skills with a professional, polished presence. Demonstrated discretion and judgment in handling confidential information.
• Proficiency with calendar management, collaboration tools, and productivity software (Outlook, Teams, Excel, PowerPoint, etc.).
• Ability to work independently, anticipate needs, and solve problems proactively.
• High level of attention to detail and follow‑through.

Preferred qualifications

• Experience supporting leaders in a technology, engineering, or manufacturing environment.
• Experience coordinating executive communications, board‑level materials, or business reviews.
• Strong project coordination skills with the ability to manage deadlines across multiple workstreams.
• Comfort working across global teams and time zones.
• Post‑secondary education preferred.

Our commitment

We believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints together, we achieve extraordinary results.

Lam Research (“Lam” or the “Company”) is an equal opportunity employer. Lam is committed to and reaffirms support of equal opportunity in employment and non‑discrimination in employment policies, practices and procedures on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, or military and veteran status or any other category protected by applicable federal, state, or local laws. It is the Company’s intention to comply with all applicable laws and regulations. Company policy prohibits unlawful discrimination against applicants or employees.

Lam offers a variety of work location models based on the needs of each role. Our hybrid roles combine the benefits of on‑site collaboration with colleagues and the flexibility to work remotely and fall into two categories – On‑site Flex and Virtual Flex. ‘On‑site Flex’ you’ll work 3+ days per week on‑site at a Lam or customer/supplier location, with the opportunity to work remotely for the balance of the week. ‘Virtual Flex’ you’ll work 1–2 days per week on‑site at a Lam or customer/supplier location, and remotely the rest of the time.