ADMINISTRATIVE ASSISTANT 5

State of Louisiana; Jackson (LA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Paid holidays

Job summary

Dixon Correctional Institute, part of the Louisiana Department of Public Safety & Corrections, seeks an Administrative Assistant to deliver professional clerical and administrative support in a fast-paced correctional setting.

The ideal candidate will be organized and dependable, capable of handling multiple priorities, and committed to supporting safety, security, and rehabilitation goals of the institution.

Qualifications

• Four years of experience in administrative services.
• Proficiency with standard office software and data entry.
• Strong communication and organizational skills.

Responsibilities

• Provide clerical and administrative support to departmental staff.
• Maintain electronic and physical filing systems.
• Enter and verify data in internal databases and state reporting systems.
• Answer phones, greet visitors, and provide information per facility protocols.
• Schedule meetings and assist with calendar management for supervisors.

Skills

Administrative experience

Data entry

Communication

Calendar management

HR tasks

Office software

Tools

Office suite

Job description

Louisiana Department of Public Safety & Corrections – Corrections Services

www.doc.louisiana.gov

Dixon Correctional Institute

Jackson, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Dixon Correctional Institute is seeking a highly organized, detail-oriented Administrative Assistant to provide professional clerical and administrative support within a fast-paced correctional environment. The ideal candidate is dependable, able to manage multiple priorities, and committed to supporting the facility’s mission of safety, security, and rehabilitation.

Key responsibilities include preparing and maintaining records and reports, coordinating daily office operations, assisting staff and visitors, managing correspondence, and ensuring accurate and timely data entry. Strong communication skills, proficiency with standard office software, and the ability to work effectively with diverse groups are essential.

This position offers an opportunity to contribute meaningfully to public service while supporting the operational needs of the institution. Qualified applicants are encouraged to apply and join the dedicated team at Dixon Correctional Institute.

Why work for DOC?

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s may be an available benefit for certain positions upon meeting the policy requirements.

Competencies

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties:

• Provide clerical and administrative support to departmental staff, including preparing correspondence, reports, forms, and other documents.
• Maintain accurate filing systems—both electronic and physical—and ensure records are organized, updated, and accessible.
• Enter and verify data in internal databases, tracking logs, and state reporting systems with a high level of accuracy.
• Answer and route phone calls, greet visitors, and provide general information in accordance with facility protocols.
• Schedule meetings, coordinate appointments, and assist with calendar management for supervisors and departmental personnel.
• Process incoming and outgoing mail, including sorting, distributing, and preparing official documents for delivery.
• Assist with inventory control by tracking office supplies, preparing purchase requests, and coordinating with procurement staff.
• Support HR-related administrative tasks such as maintaining personnel documents, organizing training records, and assisting with onboarding paperwork (as assigned).
• Prepare meeting materials, take notes, and draft summaries when needed.
• Maintain confidentiality of sensitive information and adhere to all institutional, departmental, and state policies.
• Collaborate professionally with correctional staff, administrative teams, and external stakeholders to support daily operations.
• Perform additional duties as assigned to ensure efficient and effective office operations.

Position-Specific Details

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24-hour facility.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Christy Rossin

Human Resources Department

[e-mail]

Ph: [phone]