ADMINISTRATIVE COORDINATOR 4

State of Louisiana; Jackson (LA); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Paid holidays

Leave accrual and flexible schedules

Job summary

Louisiana Department of Public Safety & Corrections – Corrections Services seeks an Administrative Coordinator 4 to support daily operations in a secure, all-male facility in Jackson, LA. The role emphasizes organized administration, confidentiality, and coordination with staff and external partners.

The ideal candidate will bring strong communication, attention to detail, and ability to manage complex tasks in a fast-paced environment while upholding high professional standards.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equal six months of experience.
• Official job specifications referenced by State Civil Service.

Responsibilities

• Executes complex departmental and program responsibilities in strict compliance with rules and policies.
• Coordinates and facilitates communication between department, staff, external agencies and vendors.
• Serves as primary liaison for the office and maintains professional relationships across departments.
• Provides direct administrative support to management including calendars, travel and correspondence.
• Assists in streamlining processes by handling routine matters independently.
• Ensures accuracy and confidentiality in documentation and records.

Skills

Accepting Direction

Following Policies & Procedures

Managing Resources

Job description

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

DIXON CORRECTIONAL INSTITUTE

Jackson, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Dixon Correctional Institute seeks a highly organized and motivated Administrative Coordinator 4 to join our team in supporting the daily operations of a secure, all-male correctional facility. This role is critical to ensuring the smooth functioning of administrative processes that directly impact staff, offenders, and institutional effectiveness. The successful candidate will bring strong communication skills, attention to detail, and the ability to manage complex tasks in a fast-paced environment while upholding the highest standards of professionalism and confidentiality.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Executes complex departmental and program responsibilities in strict compliance with established rules, regulations, and institutional policies.
• Coordinates and facilitates communication between the department and internal staff, external agencies, vendors, and stakeholders to ensure efficient operations.
• Serves as the primary liaison for the office, maintaining professional relationships and ensuring timely exchange of information across departments and with outside partners.
• Provides direct administrative support to management, including maintaining calendars, scheduling appointments, arranging travel, preparing correspondence, and issuing directives on behalf of leadership.
• Assists in streamlining administrative processes by independently handling routine matters, allowing managers to focus on higher-level decision-making.
• Ensures accuracy and confidentiality in all documentation, reporting, and record-keeping related to institutional operations.

Position-Specific Details:

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
• This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Other Important Information:

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24-hour facility.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Christy Rossin

Human Resources Department

[e-mail]

Ph: [phone]

Fax: [phone]