Administrative Assistant | 40 Hours per Week | Clinical Education

Great River Health Systems; West Burlington (IA); Presencial; USD 20.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive base pay

Health, Dental and Vision plans

Retirement programs

Paid time off (PTO)

Education Assistance Program

Descripción de la vacante

Great River Health Systems in West Burlington, IA is seeking an Administrative Assistant to provide critical administrative support across departments. You will manage schedules, coordinate meetings, prepare reports, handle communications, and arrange travel while ensuring confidentiality and professionalism.

The role requires 1–3 years of experience, strong organization, and proficiency with Microsoft Office and Outlook.

Formación

• HS Diploma or GED required.
• 1–3 years administrative support experience.
• Experience supporting leaders or teams.

Responsabilidades

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items.
• Ensure that the department leadership and staff's time is optimized through effective scheduling.
• Organize and maintain departmental records and files (physical and digital), ensuring proper documentation and easy retrieval of important information for the team.
• Arrange travel logistics for leaders and staff, including accommodations and transportation. Process and track expense reports, ensuring timely submission and adherence to budget guidelines.
• Serve as the point of contact for internal and external communication, responding to inquiries, drafting email responses, and ensuring messages are conveyed efficiently. Provide support in drafting presentations, reports, and internal communications.

Conocimientos

Organizational skills

Communication skills

Problem solving

Team collaboration

Educación

High School Diploma or GED

Herramientas

Microsoft Office Suite

Outlook Calendar

SharePoint

Teams

Descripción del empleo

Minimum Hiring Wage:From $17.17 per hourJob Details:Scheduled Hours: 7:00am - 3:30pm | Monday - FridayJob Description:A Brief OverviewThe Administrative Assistant provides administrative support to departments, ensuring efficient daily operations. Key responsibilities include managing schedules, coordinating meetings, preparing reports, handling communications, and overseeing travel arrangements. The role requires strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. The Administrative Assistant serves as a key point of contact for both internal and external stakeholders, ensuring clear communication and the smooth execution of projects and tasks while maintaining confidentiality and professionalism.What you will doProvide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items. Ensure that the department leadership and staff's time is optimized through effective scheduling.Organize and maintain departmental records and files (physical and digital), ensuring proper documentation and easy retrieval of important information for the team.Arrange travel logistics for leaders and staff, including accommodations and transportation. Process and track expense reports, ensuring timely submission and adherence to budget guidelines.Serve as the point of contact for internal and external communication, responding to inquiries, drafting email responses, and ensuring messages are conveyed efficiently. Provide support in drafting presentations, reports, and internal communications.Qualifications:QualificationsH.S. Diploma or General Education Degree (GED) Required1-3 years Experience in administrative support roles, particularly providing assistance to leaders or teams. Experience should include tasks such as managing schedules, preparing reports, and coordinating meetings. RequiredKnowledge of office administration practices and business operations, especially in supporting leaders or teams.Strong familiarity with scheduling systems (e.g., Outlook calendar) and office management software.Understanding of travel and expense reporting systems and budgeting basics for managing departmental travel logistics.Strong organizational skills to manage executive calendars, coordinate meetings, and handle travel arrangements efficiently.Strong verbal and written communication skills for drafting professional correspondence, reports, and presentations.Problem-solving skills to anticipate the needs of leaders, resolve scheduling conflicts, and manage administrative challenges.Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaborative tools (SharePoint, Teams, etc.).Ability to multi-task and prioritize tasks effectively in a dynamic and demanding environment.Ability to handle confidential information and work with discretion when supporting leaders.Ability to think proactively, anticipate executive needs, and take initiative in managing tasks.Strong ability to build relationships and collaborate with multiple stakeholders across departments.Benefits:We are excited to offer an aggressive compensation and benefits package for qualifying positions, which includes:Competitive base payMatching retirement programsHealth, Dental and Vision plansHealth Savings and Flexible Spending AccountsEmployee discounts including car rental, cell-phone plansEmployer-paid, Long-Term Disability, Life, and AD&DPaid time off (PTO)Education Assistance ProgramEmployee Assistance ProgramEmployee Referral Bonus ProgramDiscounted cafeteria mealsPaid Parental LeaveEmployee Service Recognition programVoluntary plans including: Life, AD&D, Short-Term Disability, Critical Illness, Accident, Insurance, and Hospital IndemnityGreat River Health and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.