Administrative Assistant 4 - NUT

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 56,000; Full time

Job summary

State of Louisiana in Baton Rouge is seeking an Administrative Assistant 4 to support the Division of Nutrition Support. The role involves confidential administrative tasks, meeting preparation, and handling time/attendance, procurement, and onboarding for a diverse team.

You will support programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program while working with multiple stakeholders in a dynamic environment.

Qualifications

• Strong organizational, communication and administrative skills; ability to work independently and manage multiple tasks effectively; proficient in Microsoft programs, Google, and ability to learn other technologies quickly.
• Three years of experience in administrative services.

Responsibilities

• Relieve the Division Director of a variety of administrative tasks.
• Assist with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc.
• Answer questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services.
• Maintain time and attendance records for Division staff.
• Process all procurement and purchasing transactions for the office.
• Answer, screen, and direct telephone calls/takes messages for staff.

Skills

Admin experience

Organization

Communication

Independent work

Tools

Microsoft Office

Google Workspace

Job description

This position is located in Baton Rouge, LA

Office of Nutrition Support

Job Focus Area

The Administrative Assistant 4 position in the Division of Nutrition Support serves as a confidential and highly skilled administrative professional supporting the Division Director. The role is integral to the success of the division, requiring exceptional organizational, communication, and problem-solving skills. Additionally, the role includes office management responsibilities such as maintaining time and attendance records, overseeing equipment inventory, processing procurement transactions, and onboarding new team members. The opportunity is unique as it supports critical programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program. The position offers the chance to work in a dynamic environment, interact with diverse stakeholders, and play a pivotal role in advancing the mission of the Division of Nutrition Support.

Applicants with the following experience are encouraged to apply

• Strong organizational, communication and administrative skills; ability to work independently and manage multiple tasks effectively; proficient in Microsoft programs, Google, and ability to learn other technologies quickly.
• Three years of experience in administrative services.

Candidates with the following skills and competencies are encouraged to apply

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As an Administrative Assistant 4, you'll help create a positive first impression for internal and external stakeholders. In this role, you will:

• Relieve the Division Director of a variety of administrative tasks.
• Assist with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc.
• Answer questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services.
• Maintain time and attendance records for Division staff.
• Process all procurement and purchasing transactions for the office.
• Answer, screen, and direct telephone calls/takes messages for staff.

Position-Specific Details

Appointment Type: Probational, Promotional, or Job Appointment.

The person hired for this position is expected to regularly report to the Baton Rouge office.

Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression

This position does not participate in a Career Progression Group.

Work Schedule

Work hours are Monday - Friday. Work hours will be determined.

Compensation

The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range

Note regarding the advertised pay range:

The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

Contact Information

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 96064

Baton Rouge, LA 70804

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.