ADMINISTRATIVE COORDINATOR 3

Louisiana Works; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Louisiana Works seeks an Administrative Coordinator 3 in Baton Rouge, LA to provide administrative and operational support for the Executive Suite and the Fiscal division, assist with timekeeping, reception, purchasing, safety coordination, meeting-room management, and other duties to keep daily operations running smoothly.

The ideal candidate has two years of administrative experience and can demonstrate key competencies such as communication, initiative, professionalism, customer focus, and

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Timekeeping for assigned employees using the agency system.
• Reception: greet visitors, answer calls, route inquiries.
• Provide general administrative support to Executive Suite and Fiscal division.
• Coordinate and prepare Executive Suite meeting rooms.
• Perform other duties as assigned by supervisor.

Skills

Timekeeping

Reception

Administrative support

Meeting room coordination

Budgeting & purchasing

Job description

Office of Management and Finance Division: Fiscal Location: East Baton Rouge Parish

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

The Administrative Coordinator 3 will provide administrative and operational support for the Executive Suite and the Fiscal division, assist with timekeeping, reception, purchasing, safety coordination, meeting-room management, and other administrative functions necessary to support efficient daily operations.

The Office of Management and Finance (OMF) oversees the agency’s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Details:

• Timekeeping: Serves as timekeeper for assigned employees using the Personnel Time Manager's Workplace system, ensuring accurate, timely, and certified time statements, prior-period adjustments, FMLA leave tracking, and audit-ready documentation.
• Reception: Serves as the primary point of contact, greeting visitors, answering calls, routing mail and deliveries, and directing inquiries to the appropriate staff.
• Administrative Support: Provides general support to the Executive Suite and the Fiscal division, including files and records, correspondence, safety coordination, supply monitoring, purchase requisitions, P-Card transactions, and property and inventory records.
• Meeting Room Coordination: Schedules and prepares Executive Suite meeting rooms, resolves calendar conflicts, and ensures rooms are stocked and meeting-ready.
• Other Duties: Performs other duties and special assignments as directed by the supervisor, appointing authority, or designee.

Position Specific Details:

Location: Baton Rouge, La

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

Contact Information:

For further information about this vacancy, contact:

Kedrick Kennedy

[e-mail]

TDD# 800-259-5154

Louisiana Works is an equal employment opportunity employer and SAME agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities