Administrative Assistant 4

PrideNow; Tualatin (OR); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Healthcare

401(k)

Life & disability insurance

Employee discounts

Job summary

PrideNow is seeking an experienced Administrative Assistant to support at least one Corporate Vice President and a small group of Directors in a fast-paced, high-visibility environment.

You will manage complex calendars, coordinate domestic and international travel, prepare expense reports, and organize meetings with customers, suppliers, and internal teams. This role emphasizes proactive problem-solving and cross-functional collaboration.

Qualifications

• Experience providing administrative or executive support in a fast-paced professional environment.
• Experience coordinating complex domestic and international travel.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Manage complex executive calendars across multiple U.S. regions.
• Coordinate domestic and international travel and changes to itineraries.
• Prepare and process expense reports.
• Schedule and prepare for meetings with customers, suppliers, and internal teams.
• Coordinate meeting rooms, catering, and classroom logistics for events.
• Assist with office supplies and general administrative needs.
• Partner with IT, Facilities, Security, Catering and other teams to support executives.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Concur

Education

High School Diploma

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Contract: 1 year, with possible extension

Education: High School Diploma required

Build Your Career at a Global Technology Leader

Are you an experienced Administrative Assistant who thrives in a fast-paced, high-visibility environment?

This is an exciting opportunity to join a global leader in semiconductor equipment and one of the major technology companies driving the infrastructure behind today’s AI revolution.

The company develops advanced equipment that enables semiconductor manufacturers to produce the chips powering everything from artificial intelligence and high-performance computing to everyday technology. With more than 17,000 employees globally and billions of dollars invested in R&D, this is an organization where innovation, collaboration, and career development are at the center of the business.

Working here means joining an environment where professionals collaborate across functions and regions, with opportunities to build relationships with senior leadership and grow within a highly sophisticated global organization.

The Opportunity

We are looking for a highly motivated, energetic, proactive, and socially confident Administrative Assistant to support at least one Corporate Vice President and a small group of Director-level executives.

This is much more than a traditional administrative role. You will be a key partner to senior leaders, helping keep their schedules, meetings, travel, and day-to-day priorities running smoothly.

You should be someone who naturally thinks:

"I'm not sure yet, but I'll find out and make it happen."

If you enjoy solving problems, managing competing priorities, working with senior executives, and staying calm when plans suddenly change, this could be an excellent opportunity for you.

What You'll Do

• Manage complex executive calendars, including coordination across multiple U.S. regions
• Coordinate frequent domestic and international travel
• Handle last-minute travel changes and itinerary adjustments professionally
• Schedule and prepare for customer, supplier, internal, and corporate meetings
• Coordinate meeting rooms, catering, room setup, technology, and other logistics
• Manage conference room scheduling and availability
• Prepare and process expense reports
• Make restaurant reservations for customer meetings and executive engagements
• Manage office supplies and administrative needs
• Partner with IT, Facilities, Security, Catering, and other internal teams
• Help ensure projectors, conference room technology, and other equipment are ready for important meetings
• Support holiday parties, all-employee meetings, customer visits, and other corporate events
• Collaborate closely with the broader Administrative Assistant community
• Adapt quickly when business priorities change
• Take on additional responsibilities based on business needs and your interests

What We're Looking For

The ideal candidate will have:

• Previous experience providing administrative or executive support in a fast-paced professional environment
• Experience supporting senior executives, Vice Presidents, Directors, or similar leadership
• Experience coordinating complex domestic and/or international travel
• Excellent organizational and time-management skills
• Strong problem-solving abilities and the ability to handle unexpected situations calmly
• Excellent interpersonal and communication skills
• A professional, positive, and service-oriented attitude
• The ability to work effectively with people with different personalities and communication styles
• The ability to pivot quickly between competing priorities
• Strong attention to detail and follow-through
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Concur experience is highly desirable
• High school diploma or equivalent

Preferred

Experience supporting executives in a high-tech, semiconductor, engineering, manufacturing, or similarly complex corporate environment is strongly preferred.

The Person Who Will Thrive in This Role

Proactive. You anticipate what executives will need before they ask.

Calm under pressure. When an international flight changes at the last minute or a customer meeting suddenly moves, you don't panic—you find a solution.

Highly organized. You can manage multiple calendars, meetings, travel arrangements, and priorities simultaneously.

Socially confident. You enjoy building relationships with executives, colleagues, IT, facilities, security, catering, and other administrative professionals.

Adaptable. Priorities can change quickly, and you're comfortable moving from one project to another with little or no notice.

Solution-oriented. You don't stop at identifying a problem. You figure out how to solve it.

Important: On-Site Meetup Requirement

Please read this carefully before applying.

Candidates who are pre-screened and selected to move forward after the initial phone screening will be required to attend an in-person Meetup in Tualatin, Oregon before being considered for an interview with the Hiring Manager.

The Meetup:

• Generally takes place in the morning
• Takes approximately 30 minutes
• Cannot be completed online or virtually

If you are unable to attend the in-person Meetup in Tualatin, you will not be able to continue in the selection process.

Please consider this requirement before applying.

Why Consider This Opportunity?

This is an opportunity to put your administrative expertise to work inside a global technology organization at the center of the semiconductor industry. The company operates at the intersection of semiconductor manufacturing, advanced engineering, and technologies that support the continued growth of AI and high-performance computing.

Ready to Make an Impact?

If you're an experienced Administrative Assistant who loves organization, people, problem-solving, and making things happen, we'd love to hear from you.

Benefits Information

• comprehensive healthcare coverage (medical, dental, and vision plans)
• supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity)
• 401(k) retirement savings
• life & disability insurance
• an employee assistance program
• legal support
• auto and home insurance
• pet insurance
• and employee discounts with preferred vendors

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

• Identifiers, such as name, address, and email address.
• Professional and Employment-Related Information, such as resume, work history, education, and qualifications.
• Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.
• Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

For information about our privacy practices, please review our Privacy Policy at: https://prideglobal.com/privacy-policy

If you do not consent to the collection of such personal information, please advise us immediately in writing at [e-mail]

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.