Administrative Assistant 3– Workforce Services

Greater Spokane Incorporated; Spokane (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

Community Colleges of Spokane is seeking an Administrative Assistant 3 to provide professional-level support for Workforce Services. Under the Director's supervision, you will manage records, scheduling, and documentation.

Responsibilities include responding to inquiries, maintaining calendars, tracking budgets and purchasing, supporting hiring and onboarding, and coordinating events.

Qualifications

• High school diploma, GED, or equivalent.
• Two or more years in an administrative support environment.
• Experience with computers and office software, including Microsoft Word and Excel.
• Experience managing multiple responsibilities, deadlines, and priorities.
• Ability to track, monitor, and reconcile budgets.
• Experience maintaining confidentiality and working independently.
• Strong communication, organization, and time management skills.

Responsibilities

• Respond to phone, email, and in-person inquiries.
• Maintain calendars, schedule meetings, prepare materials, and track follow-up items.
• Prepare, proofread, format, and distribute correspondence, forms, reports, and other documents.
• Maintain electronic and paper records, spreadsheets, databases, and tracking systems.
• Track grant documentation, deadlines, reports, and Time and Effort materials.
• Track budget information, purchasing activity, receipts, and purchasing card transactions.
• Prepare purchasing, travel, invoice, and operational documents.
• Support recruitment, hiring, and onboarding processes.
• Provide logistical support for events, workshops, trainings, and meetings.
• Maintain office procedures, forms, templates, calendars, and workflow tools.
• Perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Office administration

Communication

Time management

Education

High school diploma or equivalent

Associate degree or higher

Tools

Student Information Systems

Event software

Job description

Community Colleges of Spokane

Location: Spokane Falls Main Campus Spokane
Department: SFCC Student Support Services
Salary Range: $4,004 - $5,376
Starting Salary: $4,004 Monthly

Applications will be accepted until 4:00 p.m. PST on 09/28/2026.

JOB SUMMARY

Under general supervision of the Director of Workforce Services, the Administrative Assistant 3 performs professional-level administrative support for Workforce Services. The position maintains administrative records and tracking systems, schedules meetings and events, prepares and routes documents, tracks budget and purchasing activity, supports hiring and onboarding paperwork, and maintains office procedures and workflow tools.

DUTIES AND RESPONSIBILITIES

Respond to phone, email, and in-person inquiries.

Maintain calendars, schedule meetings, prepare materials, and track follow-up items.

Prepare, proofread, format, and distribute correspondence, forms, reports, and other documents.

Maintain electronic and paper records, spreadsheets, databases, and tracking systems.

Track grant documentation, deadlines, reports, and Time and Effort materials.

Track budget information, purchasing activity, receipts, and purchasing card transactions.

Prepare purchasing, travel, invoice, and operational documents.

Support recruitment, hiring, and onboarding processes.

Provide logistical support for events, workshops, trainings, and meetings.

Maintain office procedures, forms, templates, calendars, and workflow tools.

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma, GED, or equivalent.

Two or more years in an administrative support environment.

Experience with computers and office software, including Microsoft Word and Excel.

Experience managing multiple responsibilities, deadlines, and priorities.

Ability to track, monitor, and reconcile budgets.

Experience maintaining confidentiality and working independently.

Strong communication, organization, and time management skills.

DESIRED QUALIFICATIONS

Associate degree or higher.

Three or more years of progressively responsible administrative support experience.

Experience in higher education.

Experience using Student Information Systems and event software.

Supervisory skills and experience.

CONDITIONS OF EMPLOYMENT

Full-time, 40 hours per week.

6-month probationary period.

May require infrequent local or regional travel.