Administrative Assistant 3

Washington State University; Pullman (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement plan

Tuition waiver

Job summary

Washington State University is seeking an Administrative Assistant 3 to support the Department of Veterinary Microbiology and Pathology in Pullman, WA. You will coordinate faculty and graduate student processes, assist with personnel activities, and support sponsored-project administration in a dynamic academic and research environment.

The position emphasizes organization, collaboration, and the ability to handle multiple priorities while maintaining compliance and accurate records.

Qualifications

• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated computer software skills, including office software (databases, spreadsheets, word processing).
• Demonstrated ability to work accurately and efficiently with numbers.
• Demonstrated ability to work independently and in a team environment.

Responsibilities

• Coordinate faculty meetings, departmental communications, faculty reviews, tenure materials, awards, and other activities.
• Assist with graduate student processes: grades, annual reviews, prelims, final defenses.
• Support onboarding, appointments, reappointments, funding changes, time and leave review, separation processes for USDA labs staff.
• Assist with pre- and post-award administration of USDA cooperative agreements, including documentation and reporting requirements.
• Maintain accurate and organized personnel and sponsored-project records while ensuring compliance with requirements.
• Serve as administrative point of contact across VMP and USDA partners to coordinate activities.

Skills

Communication skills

Computers proficiency

Numerical accuracy

Independent & team work

Education

Associate’s degree in business/public administration

Tools

Workday

Job description

Administrative Assistant 3# WSU Jobs## Administrative Assistant 3Apply: Pullman, WA: Full time: Posted Today: R-15660**Online applications must be received before 11:59pm on:**November 29, 2026If a date is not listed above, review the Applicant Instructions below for more details.**Available Title(s):**105G-YN\\_CS\\_NPS - Administrative Assistant 3**Business Title:**Administrative Assistant 3**Employee Type:**Classified**Position Details:****The Opportunity:**The Administrative Assistant 3 will have the opportunity to serve in a key administrative role supporting the Department of Veterinary Microbiology and Pathology’s academic, research, and personnel activities. In this role you will work closely with department leadership, faculty, graduate students, fiscal staff, University offices, and USDA partners to coordinate important administrative processes and keep complex activities moving forward. To be successful in this role you will need to be organized, collaborative, detail-oriented, and comfortable managing multiple priorities while providing responsive support to a diverse academic and research community. **Key responsibilities include:*** **Faculty and departmental support:** Coordinate faculty meetings, departmental communications, faculty reviews, tenure and promotion materials, awards, and other administrative activities.* **Graduate student support:** Assist with academic processes and milestones, including grades, annual reviews, preliminary examinations, and final defenses.* **Personnel coordination:** Support onboarding, appointments, reappointments, funding changes, time and leave review, and separation processes for WSU employees working in USDA-operated research laboratories.* **Sponsored project administration:** Assist with pre- and post-award administration of USDA cooperative agreements, including proposal coordination, documentation, award deadlines, modifications, and reporting requirements.* **Compliance and recordkeeping:** Maintain accurate and organized personnel and sponsored-project records while supporting compliance with WSU, sponsor, and federal requirements.* **Collaboration and communication:** Serve as an administrative point of contact and work across VMP, WSU offices, and USDA partners to help coordinate personnel, academic, and research administration activities.**Additional Information:**This is a **full time** (100% FTE), **permanent** position. This position is **overtime eligible.****Monthly Salary:** $4,004 to $5,376 | Range R44 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. **Benefits:** WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation. **Required Qualifications:*** High school diploma or equivalent AND three years of clerical, office or administrative experience. OR An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience. AND One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1. OR Equivalent education/experience.* Demonstrated ability to communicate effectively both orally and in writing.* Demonstrated computer software skills, including the ability to use office software, such as databases, spreadsheets, word processing.* Demonstrated ability to work accurately and efficiently with numbers.* Demonstrated ability to work independently and in a team environment. **Preferred Qualifications:*** At least 2 years experience working in a higher education environment.* Working knowledge of Workday and other WSU software systems.* Experience providing administrative support in a higher education, research, federal government, or similarly complex organizational environment.* Experience supporting pre-award or post-award administration for grants, contracts, cooperative agreements, or other sponsored projects.* Experience using Workday or comparable enterprise systems for personnel, payroll, finance, or administrative transactions.**Position Sponsorship Eligibility:** Not eligible for work visa sponsorship **About Department** - The Department of Veterinary Microbiology and Pathology (VMP) at Washington State University is a dynamic academic and research community dedicated to understanding and controlling infectious diseases that affect animal and human health. Our internationally recognized faculty advance research in areas including virology, parasitology, bacteriology, immunology, vaccine development, and vector-borne diseases while providing exceptional education and training for veterinary, graduate, and postdoctoral students.**Area/College:** College of Veterinary Medicine **Department Name:** Veterinary Microbiology and Pathology **Location:** Pullman, Washington **Application Instructions:** Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume2) Cover Letter **External candidates**, upload all documents in the “Application Document” section of your application. **Current WSU Employees (internal candidates)**, before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. **Background Check:** This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.**Time Type:**Full time**Position Term:**12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].