Administrative Assistant 1 | Veterinary Clinical Sciences

Washington State University; College Station (TX); Presencial; USD 40.000 - 53.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid sick leave

Paid vacation leave

Holiday leave

Medical, dental, life and disability保险

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Descripción de la vacante

The Administrative Assistant in the College of Veterinary Medicine's CIS provides high-level administrative and operational support, coordinating administrative, personnel, fiscal, instructional, and logistical functions for DVM clinical laboratories.

You will be the primary contact for humane societies, university departments, faculty, staff, and students, coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs while maintaining records and

Formación

• High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.
• Experience with records management and regulatory documentation is preferred.
• Ability to coordinate multiple tasks with discretion and professionalism.

Responsabilidades

• Coordinate animal recruitment, scheduling, transportation, and other laboratory needs.
• Maintain records, calendars, expenses, patient medical files and access credentials; manage regulatory paperwork.
• Coordinate and manage IACUC documentation and ensure paperwork for animals in DVM laboratories.
• Develop and maintain standard operating procedures and support compliance with university and regulatory requirements.
• Provide confidential administrative support to CIS Supervisor and DVM, assist with special projects and general clerical tasks.

Descripción del empleo

Online applications must be received before 11:59pm on: November 11, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 105E-YN_CS_NPS - Administrative Assistant 1 Business Title: Administrative Assistant 1 | Veterinary Clinical Sciences Employee Type: Classified

The Opportunity

As the Administrative Assistant, you will play a key role in supporting the College of Veterinary Medicine within Clinical Instructional Services (CIS). You will provide high-level administrative and operational support while coordinating a broad range of administrative, personnel, fiscal, instructional, and logistical functions that support DVM clinical laboratory activities. You will serve as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students, coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs. You will maintain records, inventory, calendars, expenses, patient medical files, access credentials, and required legal and regulatory documentation. You will coordinate and manage IACUC documentation and ensure required paperwork is completed for animals participating in DVM instructional laboratories. You will develop and maintain standard operating procedures and support compliance with applicable university and regulatory requirements. You will provide confidential administrative support to the CIS Supervisor and DVM, assist with special projects, and perform general clerical and organizational duties. In this role, you will regularly exercise independent judgment and discretion in managing competing priorities, resolving administrative issues, and coordinating department activities.

Additional Information

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $3,565 to $4,746 | Range 39 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver

Required Qualifications

High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type & Position Term

Full time Position Term: 12 Month

About Department/College/Area/Campus

Veterinary Clinical Sciences- Clinical Instructional Services (CIS) Area/College: College of Veterinary Medicine Department Name: Veterinary Clinical Sciences- Clinical Instructional Services (CIS) Location: Pullman, WA

Washington State University Eligibility and Accommodation

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available. In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/