Administrative Assistant 2

Family and Children Services, Division of; Gainesville (GA); On-site; USD 33,000 - 43,000; Full time

Job summary

Family and Children Services, Division of in Georgia is seeking an Administrative Assistant 2 for statewide support. The position provides administrative oversight to the Special Operations Unit Manager, coordinating calendar, travel, meetings, and correspondence across units.

Ideal candidates have a high school diploma or GED with several years of admin experience, strong organizational and customer service skills, and proficiency in Microsoft Office suite.

Qualifications

• High school diploma/GED and three (3) years of job-related experience, or one (1) year at Admin Assistant 1 (GST050) or equivalent.

Responsibilities

• Provides high level administrative support to the District Manager including calendar management, travel arrangements, drafting correspondence and arranging meetings
• Maintains confidential information
• Maintains efficient documentation and filing system
• Completes forms in accordance with organizational procedures and routes to appropriate parties
• Composes, types, and distributes meeting notes, routine correspondence, and reports
• Plans/schedules meetings and follow up with required action items
• Provides assistance and problem resolution to internal and external customers
• Ability to communicate effectively both orally and in writing and establish and maintain effective working relationships
• Performs job responsibilities with minimal supervision
• Performs other professional responsibilities as assigned.

Skills

Organizational skills

Customer service

Education

High school diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Job Title: Administrative Assistant 2 (Statewide)

Agency: Family and Children Services, Division of Job Requisition ID: JR0000004070

Shift: Day (United States of America)

Compensation Details

$33,042.45 - $42,703.38

Job Description

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. Start your career in public service. Division of Family and Children Services is seeking candidates for the position of Administrative Assistant 2. This position reports to the Special Operations Unit Manager and is Statewide.

What we offer.

Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s).

Job Description (General Summary): Under the supervision of the Special Operations Unit Manger, the Administrative Assistant 2 is responsible for a variety of administrative support functions to assist the Special Operations Unit Manager. You will work one-on-one with the Special Operations Unit Manager interact with OFI Leadership and a team of professionals from other business units within the agency. This role requires a high level of customer service and exemplary organization skills; demonstrating trustworthiness and responsible behavior; as you perform a variety of administrative duties.

Roles and Responsibilities

• Provides high level administrative support to the District Manager including calendar management, travel arrangements, drafting correspondence and arranging meetings
• Maintains confidential information
• Maintains efficient documentation and filing system
• Completes forms in accordance with organizational procedures and routes to appropriate parties
• Composes, types, and distributes meeting notes, routine correspondence, and reports
• Plans/schedules meetings and follow up with required action items.
• Provides assistance and problem resolution to internal and external customers.
• Ability to communicate effectively both orally and in writing and be able to establish and maintain effective working relationships
• Performs job responsibilities with minimal supervision.
• Performs other professional responsibilities as assigned.

Minimum Qualifications

• High school diploma/GED AND three (3) years of job-related experience.
• OR One (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Preferred Skills/Qualifications

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience: Advanced proficiency in using Microsoft Word, Excel, Outlook and PowerPoint software.

Additional Information

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov

DHS is an equal opportunity employer. Current state employees are subject to State Personnel Board (SPB) Rules regarding salary. If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail]. The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks. DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DHS will contact educational institutions to verify degree(s), diploma, licensure, etc. As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

Minimum Qualifications

• High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Equal Employment Opportunity

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.