Administrative Assistant - 21353

somewhere; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Fully remote

US Eastern Time alignment

Job summary

Somewhere is seeking an Administrative Assistant to relieve back-end operational overhead and reinforce critical workflows. The role requires calm, organized handling of multiple moving parts in a fast-paced environment, with strong written and verbal communications.

You will coordinate interview invitations, manage hiring inboxes and scheduling, and support travel logistics. This fully remote position follows US Eastern Time hours and offers dependable coverage for on-call shifts.

Qualifications

• 3+ years of experience in administrative or operational support roles.
• Strong organizational and multi-tasking skills in a fast-paced environment.
• Excellent written and verbal communication abilities.
• Proficiency with scheduling, spreadsheet management, and job inbox administration.
• Ability to handle travel bookings and last-minute schedule updates seamlessly.

Responsibilities

• Coordinating and dispatching interview invitations.
• Maintaining applicant tracking databases and centralized hiring inboxes.
• Administering schedules and updating deployment software.
• Facilitating clear, professional communications across field teams.
• Handling real-time schedule modifications and fluid operational changes.
• Supporting travel coordination and logistics arrangements.
• Providing dependable coverage during assigned on-call shifts.

Skills

Administrative support

Organizational skills

Communication skills

Scheduling

Travel coordination

Tools

Google Workspace

Slack

PipeDrive

Adobe/Canva

Openphone

Job description

Role: Administrative Assistant
Priority Location: Latin America, South Africa
Working Hours: Monday-Friday, 40hrs/week, 8AM-5PM US Eastern Time
Type of job: Fully Remote
The final offer is at the client's discretion and will depend on the candidate's interview result, skills, and experience.

About the Role:

This position directly relieves back-end operational overhead for the Senior Labor Deployment Manager while reinforcing critical operational workflows. We are seeking an adaptable, structured professional capable of navigating dynamic environments and balancing competing demands with precision.

Key Responsibilities:

• Coordinating and dispatching interview invitations
• Maintaining applicant tracking databases and centralized hiring inboxes
• Administering schedules and updating deployment software
• Facilitating clear, professional communications across field teams
• Handling real-time schedule modifications and fluid operational changes
• Supporting travel coordination and logistics arrangements
• Providing dependable coverage during assigned on-call shifts

Required Skills & Experience:

• 3+ years of experience in administrative or operational support roles
• Strong organizational and multi-tasking skills in a fast-paced environment
• Excellent written and verbal communication abilities
• Proficiency with scheduling, spreadsheet management, and job inbox administration
• Ability to handle travel bookings and last-minute schedule updates seamlessly

Ideal Candidate Snapshot

• Calm, organized, and dependable, able to manage many moving parts at once
• Excellent communicator with clear, concise writing and confident verbal skills
• Quick to learn new systems and disciplined in maintaining accurate records
• Discreet, professional, and trustworthy when handling sensitive information
• Energized by a fast-paced, hands-on support role that keeps the business and its leaders moving forward

Tools & Systems Used

• Google Workspace: Drive, Docs, Sheets, Calendar, Gmail
• Slack: internal communication
• PipeDrive: CRM
• Adobe / Canva: formatting documents and light design
• Openphone: communications