Administrative Assistant 2 (IT) - ADAIT2

Lancesoft; Gulfport (MS); Sur place; USD 26 000 - 29 000; Plein temps

Résumé du poste

Lancesoft in Gulfport, MS is seeking an Administrative Assistant to support a busy operations team on-site. The role involves timekeeping, expense processing, travel planning, and handling a variety of office tasks to keep the department running smoothly.

Ideal candidates will have a high school diploma (college degree preferred) and 2+ years of admin experience, familiarity with Oracle or similar systems, and strong MS Office skills. Occasional regional travel may be required.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Two or more years of administrative support experience.
• Experience with timekeeping, expense reporting, invoices, travel planning, and meeting coordination.
• Experience using Oracle or a similar system.
• Certification such as CAP or similar is desired but not required.

Responsabilités

• Process timekeeping and required reports.
• Prepare and reconcile expenses, invoices, and office expenses.
• Coordinate utility bill processing and usage tracking for Mississippi locations.
• Maintain training records, calendars, and conference room bookings.
• Plan meetings, events, travel, and presentations.
• Order supplies, equipment, and safety items.
• Support safety/compliance administration and audits.
• Provide general office support and backup coverage for Field Operations.
• Travel within the region about 20%.

Connaissances

Timekeeping

Expense reporting

Customer service

Office administration

Meet deadlines

Formation

High school diploma

College degree preferred

Outils

Oracle

Microsoft Word

Excel

PowerPoint

Outlook

Description du poste

Administrative Assistant Gulfport, Mississippi Pay Rate: $19.00/hour - $21.21/hour On Site, five days per week

JD Responsibilities

Process employee time and maintain required timekeeping reports. Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses. Coordinate utility bill processing and related usage tracking for Mississippi locations. Maintain employee training records, group schedules, calendars, and local conference room calendars. Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements. Arrange business travel for supervisors and staff. Prepare presentations, reports, correspondence, and other business documents. Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials. Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking. Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying. Support special projects and provide backup administrative coverage for Field Operations as needed. Travel within the supported regions approximately 20% of the time.

Education and Experience

High school diploma or equivalent required;college degree preferred. Two or more years of administrative support experience preferred. Experience supporting a large department, operations team, or customer service organization is highly desired. Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred. Experience using Oracle or a similar system for time, expense, and invoice processing is preferred. Must qualify on the required pre-employment clerical assessment. Certified Administrative Professional or similar administrative certification is desired but not required.

Knowledge, Skills, and Abilities

Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines. Strong customer service, interpersonal, written, and verbal communication skills. Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. Ability to maintain accurate records, reports, calendars, and administrative data. Ability to protect confidential and sensitive information. Ability to exercise independent judgment, take initiative, and work with minimal direction. Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.

Work Requirements

This is an on-site position in Gulfport, Mississippi, five days per week. Approximately 20% travel is required to support the Mississippi and Mobile regions. A valid driver’s license and the ability to travel to supported work locations are required.