Field Administrator/Field Administrator Sr./Field Administrative Coordinator

Bwpipelines; Gulfport (MS); On-site; USD 50,000 - 70,000; Full time

Job summary

Boardwalk Pipelines, LP is seeking a Field Administrator for our Gulfport, MS location to perform a broad range of administrative duties, budget support, and compliance activities. Responsibilities include coordinating with multiple departments, maintaining project files, and utilizing Oracle/Maximo systems.

The role requires high school graduation, strong Microsoft Office skills, and the ability to manage multiple tasks safely and efficiently in a field-office setting.

Qualifications

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems.
• Advanced typing skills
• Excellent interpersonal skills
• Must possess good written and verbal communication skills, economic and critical thinking skills
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
• Must be self-motivated and have a strong commitment to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously

Responsibilities

• Assisting with creating and monitoring the area operating budget
• Assisting the Area Manager and area personnel in support of the area operations
• Requisitioning and tracking shipping and receiving materials and supplies
• Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)
• Develop project folders and status tracking
• Assist with Scope of Work Agreements and Veriforce OQ documentation for activities
• Organize/Maintain filing system and track and audit compliance activities

Skills

Microsoft Office

Excel

Word

PowerPoint

Outlook

Advanced typing

Interpersonal skills

Written and verbal communication

Project preparation systems

Safety awareness

Oracle accounting

DOT 192 regulations

Education

High School Diploma

Associate Degree

Tools

Maximo

Job description

Field Administrator/Field Administrator Sr./Field Administrative Coordinator

MS-Gulfport GSP, 11549 Dedeaux Rd., Gulfport, Mississippi, United States of America

Job Description

We are currently looking for a Field Administrator/Field Administrator Sr./Field Administrative Coordinator for our Gulfport, MS location.

POSITION DESCRIPTION:

• Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems.
• Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.).
• Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.
• This position interacts with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies, and contractors/vendors.

Administrative Duties

• Assisting with creating and monitoring the area operating budget
• Assisting the Area Manager and area personnel in support of the area operations
• Requisitioning and tracking shipping and receiving materials and supplies
• Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)
• Develop project folders and status tracking
• Assist with Scope of Work Agreements and Veriforce OQ documentation for activities
• Organize/Maintain filing system and track and audit compliance activities

Required Skills, Knowledge, and Experience

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
• Advanced typing skills
• Excellent interpersonal skills
• Must possess good written and verbal communication skills, economic and critical thinking skills
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
• Must be self-motivated and have a strong commitment to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously

Preferred Skills, Knowledge, and Experience

• Advance experience with ORACLE accounting systems
• Understanding of DOT 192 regulations

Required Education

• High School Diploma

Preferred Education

• Associate Degree

Additional Information

Boardwalk Pipelines, LP, maintains a drug‑free workplace and will require pre‑employment drug & substance abuse testing before hiring.

Equal Opportunity

Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.