Administrative Assistant 2 (Facilities and Security)

Cleveland State University; Cleveland (OH); On-site; USD 38,000 - 62,000; Full time

Job summary

Cleveland State University in Cleveland, Ohio seeks an Administrative Assistant 2 (Facilities and Security) to support two academic units: Theatre and Dance and the School of Music. Responsibilities include booking spaces, scheduling productions, administering access, and coordinating maintenance, with budget oversight and expense tracking.

The role requires strong customer service, organizational skills, and proficiency in Microsoft Office, with a typical Monday–Friday schedule on main campus.

Qualifications

• High school diploma, GED, or state recognized equivalent.
• Three (3) years of customer service work experience in an office environment.
• Experience with budgeting and financial tracking.

Responsibilities

• Oversees internal office coordination and administrative support.
• Manages scheduling and event coordination for staff and leadership.
• Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring.
• Assists with project and program support on administrative tasks.
• Assists with new employee onboarding.
• Performs other functionally related duties as assigned.

Skills

Customer service

Budgeting

Communication

Organizational skills

Education

Associate degree in business administration

High school diploma

Tools

Microsoft Office

Job description

Cleveland State University
Engaged Learning

Administrative Assistant 2 (Facilities and Security)

Business Title Administrative Assistant 2 (Facilities and Security)

Posting Category

Salary Grade

Salary Grade 30

Salary Plan

Salary Plan Classified - CWA

Hiring Range /Pay Rate

Department

Department School of Music

Department Description

The Administrative Assistant 2 (Facilities and Security) supports two academic units: the Department of Theatre and Dance and the School of Music. This role books and reserves spaces, schedules all rooms and spaces for productions, including performances, rehearsals, classes, practice, and auditions for both the Department of Theatre and Dance and the School of Music. This role also administers facilities access and security for the two programs (swipe cards, key inventory, key box access, and door combination pads), and works with Access Control for maintenance, tours, and showings of the facilities. The Administrative Assistant 2 (Facilities and Security) administers and schedules preventative maintenance for said spaces, facilities, and material. This includes budgeting for all to ensure safety.

Position Location

Position Location Main Campus

FTE

FTE 1.0

Job Summary

Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned.

Minimum Qualifications

• High school diploma, GED , or state recognized equivalent.
• Three (3) years of customer service work experience in an office environment.
• Experience with budgeting and financial tracking.

Preferred Qualifications

• Associate degree preferably in business administration or related field.
• Experience working in higher education.
• Experience with a purchasing tracking system.

Knowledge, Skills, and Abilities (KSAs)

• Effective written and verbal communication skills, organizational skills, and decision‑making abilities.
• Excellent interpersonal skills and have a “Customer Focus” attitude and delivery.
• Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans.
• Ability to meet deadlines and tackle emergencies and difficult situations.
• Ability to multi‑task in fast paced environment.
• Ability to maintain budget and billing records.
• Skilled at designing or setting up manual and electronic files.
• Skilled at operating standard office equipment.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.

Requisition Number

Requisition Number PT0703925S

Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting)

Offer of employment is contingent on satisfactory completion of the University’s verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check.

Typically, Monday – Friday, 8:00 AM – 5:00 PM

Advertising Copy

Full Time/Part Time

Full Time/Part Time Full Time

Posted Date

Posted Date 08/19/2026

Close Date/Application Deadline

Open Until Filled Yes

Review Begins

Review Begins 08/26/2026

Tentative Start Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • CSU Website
  • Other
• If you selected 'Public Job Posting" or "Other" please provide source. (Open Ended Question)
• * Do you require any type of accommodation, should you be invited to campus for further screening? Please contact CSU at [phone] if you need accommodation.
  • Yes
  • No
• * Are you able to perform the essential functions of this position with or without reasonable accommodation?
  • Yes
  • No
• * Do you have a High School diploma or equivalent?
  • Yes
  • No
• * Do you have three (3) years of customer service work experience in an office environment?
  • Yes
  • No
• * Do you have experience with budgeting and financial tracking?
  • Yes
  • No