Administrative Assistant 2

First National Bank; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Job summary

First National Bank is seeking an Administrative Assistant 2 to support department needs at the Pittsburgh office. Responsibilities include composing memos, handling calls, organizing files, and preparing reports and travel arrangements.

The role requires at least a high school diploma or GED and 3 years of administrative experience, with excellent communication and organizational skills. Proficiency in MS Word, Excel, and PowerPoint is expected.

Qualifications

• High School or GED is required with 3 years of experience in an administrative/office role.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment and use common office equipment.

Responsibilities

• Composes and types memos, emails and letters, and maintains records.
• Greets callers and visitors; screens and transfers calls as needed.
• Copies, scans, emails documents; routes communications and maintains mail and supplies.
• Arranges meetings and prepares materials.
• Prepares management reports; monitors invoices, receipts and expenses; processes payments.
• Handles travel arrangements.
• Copies and binds presentation materials and brochures.
• Organizes files and workflow within the department.
• Performs other duties; supports risk management program.

Skills

Communication

Detail-oriented

Multitasking

Office equipment

PC / software

MS Word basics

MS Excel basics

MS PowerPoint basics

Education

High School or GED

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Overview

Position Title: Administrative Assistant 2

Business Unit: Multiple

Reports To: Various

Primary Office Location: 626 Washington Place, Pittsburgh, Pennsylvania 15219

Position Overview:
This position is responsible for supporting the administrative needs of the department.

Responsibilities

• Composes and types memos, e-mails and letters, records, posts and maintains and organizes records.
• Greets and provides information to callers and visitors, screens and transfers calls as necessary.
• Copies, scans, e-mails documents, routes communications, distributes mail and maintains office supplies.
• Arranges meetings and prepares necessary meeting materials.
• Prepares management reports by consolidating information, formats reports, handles multiple projects, monitors invoices, receipts and expense reports and processes payments.
• Handles travel arrangements.
• Copies and binds presentation materials and brochures.
• Provides assistance with organization of files and workflow within the department.
• Performs other related duties as assigned.
• All employees have the responsibility to understand, report, respond to, manage and monitor risk as required by the organization's risk management program.

Qualifications

• Minimum Education: High School or GED
• Minimum Years Experience: 3
• Special Skills: Excellent communication skills, both written and verbal; Detail-oriented; Ability to work and multitask in a fast-paced environment; Ability to use general office equipment; Ability to use a personal computer and job-related software; MS Word - Basic; MS Excel - Basic; MS PowerPoint - Basic
• Special Licenses and Certificates: N/A
• Physical Requirements: N/A

Equal Employment Opportunity (EEO)

It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

FNB will not provide sponsorship for employment-based visas for this position; only candidates who are legally authorized to work in the U.S. will be considered.