Administrative Assistant 2

IdahoPTV; Boise (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

The Idaho Department of Lands is seeking a full-time Administrative Assistant 2 based in the Boise Director’s Office in Boise, ID. The role performs complex secretarial, office administration, and public relations assignments with opportunities to support staff and executives.

The successful candidate will manage front desk contacts, coordinate records requests, prepare documents and reports, and assist with day-to-day operations while upholding department policies and procedures.

Qualifications

• Good knowledge of office support functions including word processing, filing, and reception.
• Experience interpreting, applying and explaining complex information such as regulations or policies.
• Experience coordinating activities requiring complex arrangements.

Responsibilities

• Provide high-level secretarial and office administration support.
• Coordinate Public Records Requests and Land Board materials; front desk coverage.
• Serve as front desk contact for visitors, callers, and agency inquiries.
• Prepare executive letters, reports, or other documents; manage expense reports.
• Assist with coordinating administrative activities and ensure timelines are met.

Skills

Office administration

Public relations

Communication

Job description

Description

Idaho Department of Lands

The Idaho Department of Lands (IDL) is seeking a full-time Administrative Assistant 2. This position will be located at the Boise Director’s Office in Boise, ID.

Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

Key Responsibilities

• These positions perform high level secretarial duties.
• Coordinates and assists with Public Records Requests and Land Board activities, including preparation and organization of materials and communication with staff and the public; provides front desk coverage and serves as an initial point of contact for visitors, callers, and agency inquiries.
• Incumbents have a major role in coordinating administrative activities which requires frequent contact with executives, the public, other agencies and government officials.
• This requires the incumbent to utilize effective public relations and liaison skills. Incumbents may attend meetings for the administrator to relay and collect information.
• Incumbents function with considerable independence and exercise discretion in applying policies and procedures.
• The work requires extensive knowledge of department programs and objectives.
• They are responsible for the research, compilation, and organization of materials for administrators' use in problem resolution.
• These positions are often responsible for ensuring that assignments given to other staff by the administrator are completed and timelines are met.
• Incumbents may supervise staff.
• These positions independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; manage expense reports; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception; Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services;
• Independently solving problems/performing liaison activities in a work setting;
• Coordinating activities requiring complex arrangements.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About the Idaho Department of Lands:

Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources. The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Planhere.

Under the direction of the Idaho State Board of Land Commissioners , IDL manages more than 2.5 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on navigable waterways , and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression. We also aid landowners in managing their forest lands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.