ADMINISTRATIVE ASSISTANT 2

IdahoPTV; Boise (ID); On-site; USD 43,000 - 48,000; Full time

Job summary

The Idaho Department of Environmental Quality (DEQ) in Boise is seeking an Administrative Assistant 2 to support the Fiscal Office, handling financial transactions, purchasing, vendor setup, and public records coordination.

You will provide calendar management, travel coordination, document routing, onboarding/offboarding, and reporting support while handling confidential information and ensuring compliance with state requirements. Strong Excel skills are preferred.

Qualifications

• Experience with office software and word processing.
• Electronic filing and records management experience.
• Ability to compose a variety of business documents.
• Reception duties and customer service.
• Researching, compiling, and summarizing data for reports.

Responsibilities

• Manage financial transactions including invoices, purchasing, reimbursements, travel expenses, purchase orders, and vendor setup.
• Serve as public records coordinator by managing requests and maintaining records.
• Provide calendar management, meeting and travel coordination, document routing, and handling confidential information.
• Support division operations through onboarding/offboarding, workspace and equipment coordination, inventory management, and special projects.
• Prepare and maintain correspondence, reports, forms, spreadsheets, and records using agency systems.

Skills

Office support

Filing

Business correspondence

Reception

Data gathering & reporting

Tools

Microsoft Excel

Job description

USA:ID:Boise | Accounting and Finance | Full Time

21.42 USD per hour

Posted 11 days ago

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Are you an organized, detail-oriented professional looking for a rewarding administrative career? In this role, you'll support our Fiscal team by providing excellent customer service and helping ensure daily operations run smoothly and efficiently.

If you're looking for a career where your contributions help support important public services, foster organizational success, and make a meaningful impact, we'd love to hear from you!

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 2 for the Fiscal Office (Boise).

Responsibilities:

• Manage financial transactions, including invoices, purchasing, reimbursements, travel expenses, purchase orders, and vendor setup, ensuring accuracy and compliance with agency and state requirements.


• Serve as the division's public records coordinator by managing requests, tracking deadlines, coordinating responses, and maintaining records in accordance with agency policies.


• Provide administrative support to division leadership and staff, including calendar management, meeting and travel coordination, document routing, and handling confidential information.


• Support division operations through employee onboarding/offboarding, workspace and equipment coordination, inventory management, meeting support, and special projects.


• Prepare, edit, and maintain correspondence, reports, forms, spreadsheets, and records using agency systems and standard office software.


• Perform other related duties as assigned.

Minimum Qualifications:

Good knowledge of:

• office support functions including word processing


• filing(primarily electronic)


• composing a variety of business documents


• reception


• researching, compiling, and summarizing data for reports.

Experience:

• interpreting, applying and explaining complex information such as regulations, policies or services


• independently solving problems/performing liaison activities in a work setting


• coordinating activities requiring complex arrangements.

Desired Qualification

Experience with Microsoft Excel

Physical Requirements (with or without reasonable accommodation)

• Ability to sit and work on a computer for 2-4 hours at a time.


• Ability to bend and reach for filing purposes.


• Some periods of heavy reading and typing are required.


• Ability to lift 30 pounds when working with file boxes.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit Information for State Employees | Idaho Division of Human Resources .

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About the Agency:

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

If you have questions, please contact us at: