Administrative Assistant - 10 months

Agawam-Public-Schools; Agawam (MA); On-site; USD 35,000 - 46,000; Full time

Job summary

Agawam Public Schools is seeking an Administrative Assistant for a 10-month position at Benjamin Phelps School in Agawam, MA. The role supports the administrator, handles calendars, correspondence, data entry, purchasing, payroll, and enrollment tasks, and serves as a liaison with families, staff and external partners.

The position requires an associate degree or a high school diploma with clerical experience, strong confidentiality, and excellent interpersonal and communication skills.

Qualifications

• Associate degree with 2–4 years clerical experience or HS diploma with 5+ years preferred.
• Ability to work independently and maintain confidentiality.
• Experience with school-related office practices preferred.
• Proficiency in electronic data/technology and standard office equipment.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage administrator calendars and schedule appointments.
• Handle memos, correspondence, and documents for the department.
• Process purchase orders and supply requisitions.
• Assist with payroll distribution and payroll-related tasks.
• Prepare and organize school materials and mailings.
• Support enrollment/withdrawal processes and events.

Skills

Interpersonal communication

Electronic data proficiency

Office equipment proficiency

Data entry

Education

Associate degree

High school diploma

Tools

Office software

Job description

Administrative Assistant - 10 months

Agawam Public Schools Benjamin Phelps School - Agawam, Massachusetts Open in Google Maps

Job Details

Job ID: 5904303
Application Deadline: Sep 10, 2026 11:59 PM (UTC)
Posted: Aug 26, 2026 12:00 AM (UTC)
Starting Date: Immediately
Position Type: Full-time
Salary: $34,554 to $45,686 Per Year
Job Categories: Support Staff > Secretary

Performance Responsibilities

• Under the direction of Administration, works with School, Town Departments, external educational organizations, families and media. Provides information as needed.
• Creates and maintains school/department related information, materials, databases, files, forms, records. Data entry as required.
• Compile information from a variety of electronic records, databases, and files.
• Print software reports as requested.
• Support student enrollment/withdrawal functions.
• Maintain administrator’s calendar, schedule appointments, assist with memos and other related correspondence/documents.
• Create and/or assist with department/school related memos, correspondence/documents.
• Process purchase orders and supply requisitions.
• Assist with the organization of district/state assessments.
• Coordinate, if applicable; announcements, events, ceremonies, and field trips.
• Compile and review documents, correspondence and other related materials before distributing to students, staff, parents and outside organizations.
• Support payroll function and distribute paychecks
• Correct, maintain, and ensure accuracy of the absent management system.
• Organize mailings, prepare school materials, and proper disposal of sensitive documents.
• Perform duties necessary for start-up and close of the school year
• Operate standard office machines and equipment
• Distribute mail, answer phones, intercom and door.
• Perform other duties as assigned by your Administrator and/or by the Superintendent
• Each clerical position will have individual tasks related to each performance responsibility.

Welcome to Benjamin Phelps School

Benjamin Phelps is a neighborhood school for elementary students in grades K-4. The highly dedicated staff a Phelps School fosters the belief that all children build a positive attitude toward learning and themselves through their individual achievements, no matter what their ability level or differences. The staff works cooperatively to recognize and teach to varied learning styles and to utilize all available resources to help each student meet their maximum potential.https://www.agawamed.org/o/bjp

Job Requirements

• Qualifications:
  • Associate’s degree with 2-4 yrs clerical experience or HS diploma with 5+ years of experience preferred
  • Ability to work independently and maintain confidentiality
  • Experience with school-related office practices preferred
  • Proficiency in electronic data/technology and standard office equipment
  • Excellent interpersonal and communication skills
• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required
• Agawam Public Schools does not discriminate on the basis of race, color, national origin, sex, gender identity, disability, religion or sexual orientation.

Contact Information

• Stephanie Gendron , Benjamin Phelps Elementary School Principal
• 689 Main Street
• Agawam, Massachusetts 01001
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

Map