Administrative Assistant 1 - Veterinary Clinical Sciences

Washington State University; Pullman (WA); Sur place; USD 40 000 - 53 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits package

Résumé du poste

Washington State University seeks an Administrative Assistant 1 to support the College of Veterinary Medicine’s Clinical Instructional Services. You will handle confidential admin tasks, manage calendars and records, and coordinate lab logistics for DVM instructional activities.

You will serve as a primary contact for departments and humane societies, ensuring compliance with regulatory requirements and maintaining SOPs. This role requires independent judgment and strong organizational skills.

Qualifications

• High school diploma or equivalent and 1 year clerical/office experience required.
• Equivalent education/experience accepted in lieu of formal degree.
• Experience in administrative support is a plus.

Responsabilités

• Provide high-level admin and operational support for CIS within the College of Veterinary Medicine.
• Coordinate administrative, personnel, fiscal, instructional, and logistical tasks for DVM clinical labs.
• Manage records, inventory, calendars, expenses, and sensitive documents with discretion.
• Coordinate IACUC documentation and ensure paperwork for animals in instructional labs is complete.

Formation

High school diploma or equivalent and 1 year clerical experience

Description du poste

Online applications must be received before 11:59pm on: November 11, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

105E-YN_CS_NPS - Administrative Assistant 1

Business Title:

Administrative Assistant 1 | Veterinary Clinical Sciences

Employee Type:

Classified

Position Details:

The Opportunity:

As the Administrative Assistant, you will play a key role in supporting the College of Veterinary Medicine within Clinical Instructional Services (CIS). You will provide high-level administrative and operational support while coordinating a broad range of administrative, personnel, fiscal, instructional, and logistical functions that support DVM clinical laboratory activities.

You will serve as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students, coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs. You will maintain records, inventory, calendars, expenses, patient medical files, access credentials, and required legal and regulatory documentation.

You will coordinate and manage IACUC documentation and ensure required paperwork is completed for animals participating in DVM instructional laboratories. You will develop and maintain standard operating procedures and support compliance with applicable university and regulatory requirements.

You will provide confidential administrative support to the CIS Supervisor and DVM, assist with special projects, and perform general clerical and organizational duties. In this role, you will regularly exercise independent judgment and discretion in managing competing priorities, resolving administrative issues, and coordinating department activities.

Additional Information:

Monthly Salary:

$ 3,565 to $ 4,746 | Range 39 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits:

• WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation .

Required Qualifications:

• High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.

Position Sponsorship Eligibility:

• Not eligible for work visa sponsorship

About Department/College/Area/Campus - Veterinary Clinical Sciences- Clinical Instructional Services (CIS)

Area/College:

College of Veterinary Medicine

Department Name:

Veterinary Clinical Sciences- Clinical Instructional Services (CIS)

Location:

Pullman, WA

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citize