Administrative Assistant 1 | Veterinary Clinical Sciences

Washington State University; Pullman (WA); On-site; USD 40,000 - 53,000; Full time

Job summary

Washington State University in Pullman, WA is seeking an Administrative Assistant 1 to support the College of Veterinary Medicine’s Clinical Instructional Services. The role involves high-level administrative tasks, coordinating animal recruitment, scheduling, transportation, and communications for DVM labs, while maintaining records and regulatory documentation.

You will manage IACUC paperwork, develop SOPs, and provide confidential support to the CIS Supervisor and DVM, handling multiple

Qualifications

• High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.

Responsibilities

• Provide high-level administrative and operational support to the CIS.
• Coordinate animal recruitment, scheduling, transportation, communications, and other laboratory needs.
• Maintain records, calendars, expenses, patient medical files, access credentials, and required regulatory documentation.
• Coordinate and manage IACUC documentation and ensure required paperwork is completed for animals in DVM instructional laboratories.
• Develop and maintain standard operating procedures and support compliance with university and regulatory requirements.
• Provide confidential administrative support to the CIS Supervisor and DVM, assist with special projects, and manage competing priorities.

Skills

Clerical experience

Education

High school diploma or equivalent with 1 year clerical/administrative experience

Job description

Administrative Assistant 1 | Veterinary Clinical Sciences# WSU Jobs## Administrative Assistant 1 | Veterinary Clinical SciencesApply: Pullman, WA: Full time: Posted Today: R-15638**Online applications must be received before 11:59pm on:**November 11, 2026If a date is not listed above, review the Applicant Instructions below for more details.**Available Title(s):**105E-YN\\_CS\\_NPS - Administrative Assistant 1**Business Title:**Administrative Assistant 1 | Veterinary Clinical Sciences**Employee Type:**Classified**Position Details:****The Opportunity:**As the Administrative Assistant, you will play a key role in supporting the College of Veterinary Medicine within Clinical Instructional Services (CIS). You will provide high-level administrative and operational support while coordinating a broad range of administrative, personnel, fiscal, instructional, and logistical functions that support DVM clinical laboratory activities. You will serve as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students, coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs. You will maintain records, inventory, calendars, expenses, patient medical files, access credentials, and required legal and regulatory documentation. You will coordinate and manage IACUC documentation and ensure required paperwork is completed for animals participating in DVM instructional laboratories. You will develop and maintain standard operating procedures and support compliance with applicable university and regulatory requirements. You will provide confidential administrative support to the CIS Supervisor and DVM, assist with special projects, and perform general clerical and organizational duties. In this role, you will regularly exercise independent judgment and discretion in managing competing priorities, resolving administrative issues, and coordinating department activities.**Additional Information:**This is a **full-time** (**100%** FTE), **permanent** position. This position is overtime **eligible.** **Monthly Salary:** $3,565 to $4,746 | Range 39 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. **Benefits:** WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation. **Required Qualifications:*** High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.**Position Sponsorship Eligibility:** Not eligible for work visa sponsorship **About Department/College/Area/ Campus** - Veterinary Clinical Sciences- Clinical Instructional Services (CIS) **Area/College:** College of Veterinary Medicine **Department Name:** Veterinary Clinical Sciences- Clinical Instructional Services (CIS) **Location:** Pullman, WA **Application Instructions:** Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter **External candidates**, upload all documents in the “Application Document” section of your application. **Current WSU Employees (internal candidates)**, before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. **Background Check:** This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.**Time Type:**Full time**Position Term:**12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.