Print Fulfillment Specialist [206956]

Aquent; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Subsidized health insurance

Paid sick leave

Retirement plans with a match

Job summary

A leading organization in New York is seeking a skilled individual for print production management. Your role will involve ensuring high-quality print materials and managing workflows while collaborating with creative teams. You will be responsible for leading projects, optimizing resources, and maintaining client satisfaction through effective communication and quality control. This is an onsite position requiring hands-on expertise in print project management and team leadership.

Qualifications

• Min. six years of print project management experience.
• Two years of project coordination experience.
• Exceptional customer service and communication skills.

Responsibilities

• Lead daily workflow for print projects across multiple sites.
• Monitor workflow management system to optimize resource allocation.
• Perform preflight checks on files to ensure print readiness.

Skills

Print project management

Vendor relationship management

Quality control

Team leadership

Communication skills

Education

High School diploma or equivalent

College degree or associate’s degree

Tools

PDF editing software

Workflow tracking software

Office applications

Job description

Aquent is thrilled to partner with a leading organization dedicated to delivering exceptional creative solutions and driving innovation. We’re seeking a dynamic and highly skilled individual to join their team and play a pivotal role in ensuring the flawless execution of print production. This is an exciting opportunity to make a tangible impact, bringing creative visions to life through expert print management and meticulous quality control, directly influencing client satisfaction and project success.

As a key contributor, you will be at the heart of delivering high-quality print materials that support critical initiatives and client engagements. Your expertise will not only ensure timely and precise production but also optimize workflows, manage vendor relationships, and uphold the highest standards of quality. You’ll be instrumental in bridging the gap between creative concepts and tangible deliverables, directly influencing client satisfaction and project success. This role offers opportunities to lead projects, innovate solutions, and collaborate closely with creative teams and clients, contributing directly to the company’s reputation for excellence.

This role is onsite in our client’s NYC office 5 days per week.

What You’ll Do

• Lead the daily workflow and ensure on-time delivery of print projects across multiple sites.
• Proactively monitor the workflow management system, assessing utilization targets, capabilities, and capacity to optimize resource allocation.
• Strategically outsource print work to balance in-house volume, cultivating and maintaining strong vendor relationships, including timely invoice processing.
• Perform preflight checks on files using PDF editing software to ensure they are print-ready.
• Execute large, complex, and urgent print projects, adeptly managing multiple tasks within tight deadlines.
• Generate comprehensive print reports and provide status updates to leadership on staffing and work volume.
• Implement and monitor rigorous quality control processes, ensuring all projects undergo thorough checks before client delivery to guarantee timely, high-quality outcomes.
• Serve as the primary point of contact for creative teams and clients, providing status updates, resolving service delivery issues, conducting debrief sessions, and keeping management informed.
• Maintain an organized digital environment by deleting outdated print and finishing files from the centralized system.
• Manage all phases of print projects, including providing cost estimates, ensuring exceptional customer service, meticulous documentation within the workflow management system, and effective communication throughout.

Qualifications

• High School diploma or equivalent.
• Six or more years of hands-on print experience, specifically managing high-profile and complex print projects.
• Two years of project coordination experience, demonstrating sound judgment in evaluating and scheduling key project resources for complex initiatives.
• Proven experience leading teams to consistently exceed customer expectations and meet critical deadlines.
• Advanced proficiency with a wide range of print equipment, including copiers, printers, binding equipment, cutters, and staplers.
• Exceptional communication, interpersonal, information gathering, customer service, and teamwork skills.
• Proficiency in standard office applications (e.g., word processing, spreadsheets, presentations) and PDF editing software to create and adjust print-ready files.
• Experience utilizing workflow tracking software to document project assignments, comments, and expenses.
• Demonstrated ability to work with speed and accuracy, effectively managing a high volume of work, including both large-scale projects and urgent requests.
• Capacity to work autonomously and take the lead on print projects from inception to completion.
• Physical ability to perform job duties requiring frequent standing, moving, and lifting of materials.

Nice-to-Have Qualifications

• A college degree or associate’s degree.
• Knowledge of professional desktop publishing software.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description
Are you ready to be part of a global professional services firm that is renowned for its commitment to excellence, innovation, and client success? Our client, a leading player in the professional services industry, is actively seeking dynamic individuals to join their high-performing team. With a focus on providing unparalleled advisory, assurance, tax, and transaction services, this organization is at the forefront of driving business success. If you are passionate about delivering strategic solutions, thrive in a collaborative and forward-thinking environment, we invite you to explore opportunities with us. Join a team dedicated to shaping the future of business and fostering the growth of both clients and professionals alike.