Administrative Assistant 1

Commonwealth of Pennsylvania; Harrisburg, Northern (Dauphin County, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania seeks an Administrative Assistant 1 to support the Office of Research and Safety Initiatives (ORSI), the CACAC, and related grant programs. The role involves organizing information, maintaining databases, and ensuring smooth administrative and collaborative processes across multiple programs.

The position emphasizes analysis, reporting, and effective coordination of meetings, travel, and materials to support victims advocacy and safe schools initiatives.

Qualifications

• Graduation from a four-year college or university, or an equivalent combination of experience and training.

Responsibilities

• Analyze administrative, grant management, and related procedures to identify issues and opportunities for improvement.
• Assess and track grant applications’ status, timeliness, and adherence to procedures; provide administrative support for grant activities.
• Coordinate meeting logistics, prepare materials, and assist committees and workgroups for higher-level review.
• Research, compile, evaluate, and summarize information; prepare reports, charts, and maintain databases and tracking systems.
• Serve as an administrative liaison between ORSI, CACAC, and stakeholders; respond to routine inquiries and escalate complex ones.

Skills

Administrative experience

Education

Bachelor's degree or equivalent

Job description

Do you want to be part of a mission-driven organization that is focused on facilitating partnerships and collaboration that support victims and promote safer schools and communities for all people in our state? Apply to be an Administrative Assistant 1 with the Pennsylvania Commission on Crime and Delinquency. This role performs administrative staff work for our Office of Research and Safety Initiatives (ORSI), Children's Advocacy Center Advisory Committee (CACAC), and related grant programs, committees, and workgroups. You will help organize and analyze key information while ensuring that administrative and collaborative processes run smoothly. Join a team that prioritizes collective examination, accountability, and effective action!

This position provides administrative and analytical assistance for key Commission initiatives including the CACAC’s mission to support children’s advocacy centers and multidisciplinary investigative teams that promote prevention, treatment, and justice for victims of child sexual abuse and child abuse. It helps maintain efficient and smooth processes for agency operations, grant activities, and committee responsibilities. As an Administrative Assistant 1, you will perform the following duties:

• Operations Review: Analyze existing administrative, grant management, and related operational procedures to identify issues, inefficiencies, or inconsistencies and recommend opportunities for improvement
• Grant Process Support: Assess and track grant applications’ status, completeness, timeliness, and adherence to established procedures and communicate findings that require follow-up; provide administrative support for grant management activities
• Committee Assistance: Direct administrative processes to help prepare committee matters for higher level review; coordinate meeting and event scheduling, logistics, and travel arrangements and prepare meeting materials
• Information Management: Research, compile, evaluate, and summarize administrative and program information; prepare reports, charts, and other informational materials; and develop and maintain databases and tracking systems
• Communication: Serve as an administrative liaison between ORSI, CACAC, and stakeholders; respond to routine administrative and program-process inquiries; and research more complex inquiries for review

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.

This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
  • Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
  • Voluntary Demotion

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Clerical Assistant 3
  • Clerical Supervisor 1
  • Human Resource Assistant 1
  • We will also consider applications from current Commonwealth employees in pay scale group ST04 for which there is a logical occupational, functional, or career developmental relationship to this position. All applicants must meet the minimum experience and training requirements.
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.