Administrative Assistant 1

IdahoPTV; Boise (ID); On-site; USD 38,000 - 52,000; Full time

Job summary

Idaho Transportation Department in Boise, Idaho is seeking an experienced administrative support professional to perform a wide range of secretarial duties, maintain program records, prepare reports, and liaise with management, units, and external customers.

Key responsibilities include coordinating travel, ordering supplies, processing timesheets and invoices, monitoring deadlines, and providing general administrative support across business units. Advanced Excel skills are preferred.

Qualifications

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
• Advanced Excel skills with Pivot Tables.

Responsibilities

• Coordinate and manage employee and department travel arrangements, including reservations, itineraries, and travel documentation.
• Order and maintain office supplies and inventory to ensure operational needs are met.
• Submit, track, and follow up on unit service requests.
• Process employee timesheets to ensure accuracy and timely submission.
• Perform data entry and processing of invoices, including verification, tracking, and routing for approval and payment.
• Monitor deadlines and ensure administrative tasks are completed in a timely manner.
• Provide general administrative support to business units as needed.

Skills

Office administration

Data entry

Communication

Tools

Excel Pivot Tables

Job description

Description

State of Idaho
Idaho Transportation Department

NOTICE: Applications will be accepted through 11:59 PM MST on the posting end date.

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.

Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation?At the Idaho Transportation Department (ITD), every employee is critical to the mission, and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.

Summary:

To perform a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

Job Responsibilities:

• Coordinate and manage employee and department travel arrangements, including reservations, itineraries, and travel documentation.
• Order and maintain office supplies and inventory to ensure operational needs are met.
• Submit, track, and follow up on unit service requests.
• Process employee timesheets to ensure accuracy and timely submission.
• Perform data entry and processing of invoices, including verification, tracking, and routing for approval and payment.
• Monitor deadlines and ensure administrative tasks are completed in a timely manner.
• Provide general administrative support to business units as needed.

Minimum Qualifications:

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.

Desired Qualifications:

Advanced Excel Software knowledge and ability including extensive understanding and use of Pivot Tables.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/ .

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail] .

Preference may be given to veterans who qualify under state and federal laws and regulations.