Administrative Assistant

ORBIS Inc.; Yorktown (VA); On-site; USD 32,000 - 52,000; Full time

Job summary

ORBIS Inc. is seeking an Administrative Assistant to work onsite at Naval Weapons Station Yorktown in Yorktown, VA, supporting the Radiological Controls and Health (RADCON) Professional Services Contract.

The role will be assigned to the Radiological Affairs Support Office (RASO) and will provide executive-level administrative support to the Officer In Charge and a Military and Government staff of approximately 30 personnel.

Qualifications

• Three years of administrative experience in a professional office environment.
• Experience with Navy correspondence is desirable but not required.
• US citizenship with Secret Security Clearance.
• High school diploma or equivalent required.

Responsibilities

• Prepare correspondence for signature by the Officer In Charge of NAVSEA DET RASO or NAVSEA 05PN in accordance with the Navy Correspondence Manual.
• Process incoming/outgoing correspondence and manage mail, documents and action items; archive as needed.
• Answer telephone calls and direct inquiries to the appropriate Government staff member.
• Assist with the receipt, distribution and creation of Naval messages.
• Manage inventory of office supplies, canvass requirements, and process purchase requests.
• Coordinate and schedule meeting facilities and teleconferences; draft minutes and track action items.
• Assist with in-processing of newly assigned military and civilian government employees.

Skills

Oral and written communication

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative Assistant

Yorktown, VA

ORBIS is seeking an Administrative Assistant to work onsite at Naval Weapons Station Yorktown in Yorktown, VA, supporting the Radiological Controls and Health (RADCON) Professional Services Contract. The Administrative Assistant will be assigned to the Radiological Affairs Support Office (RASO) and will work alongside other full-time Administrative Assistants to provide executive-level administrative support to the Officer In Charge and a Military and Government staff of approximately 30 personnel. Must be articulate, poised and able to communicate effectively orally and in writing and present a professional appearance and demeanor at all times. Must be able to work well as part of a team and have exceptional customer service skills.

Tasks include:

• Prepare correspondence for signature by the Officer In Charge of NAVSEA DET RASO or NAVSEA 05PN in accordance with the Navy Correspondence Manual.
• Process incoming/outgoing correspondence to include picking up and dropping off mail; electronic and physical tracking of documents and action items; electronic and physical archiving of documents; directing documents to appropriate staff members; ensuring format and grammar is correct for outgoing correspondence; and distributing correspondence to the appropriate commands.
• Answer telephone calls and either respond to caller inquiries or direct callers to the appropriate Government staff member.
• Assist with the receipt, distribution and creation of Naval messages.
• Manage the inventory of office supplies, to include canvassing staff for their requirements, recommending the source of supply, completing the appropriate purchase request for approval and distributing supplies when they arrive.
• Coordinate and schedule meeting facilities and conference rooms, including support for teleconferences and videoconferences. This tasking includes logistics support, notification of attendees, and distribution of read-ahead materials. Draft meeting minutes and track status of action items.
• Assist with the in-processing of newly assigned military and civilian government employees.

Requirements:

• Must be proficient in all Microsoft Office applications and Adobe Professional.
• Three years of administrative experience in a professional office environment. Experience preparing correspondence IAW the Navy Correspondence Manual is desirable but not required.
• US Citizen with Secret Security Clearance.
• High school diploma or equivalent required.