Administrative Assistant

HYDE PARK DAY SCHOOL; Winnetka (IL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid vacation and holidays

Disability and life insurance

403(b) retirement plan

Job summary

Hyde Park Day School is seeking a full-time Administrative Assistant for the Northfield campus to support school leadership and staff in a collaborative setting. The role runs Monday–Friday, 7:30am–3:30pm, providing essential daily administrative functions to keep the campus running smoothly.

Ideal candidates hold an Associate's degree (computer/software training required) with at least five years of admin experience, and demonstrate strong communication, organization, and multitasking abilities

Qualifications

• : Associate's degree with computer/software training is required.
• : Five years of administrative or office management experience.
• : Proficiency with Microsoft Office and Google Docs/Sheets.
• : Excellent communication, organization, and problem-solving skills.
• : Ability to prioritize tasks and manage multiple projects.
• : Sensitivity to the needs of children with learning differences; HIPAA confidentiality knowledge.

Responsibilities

• Provide daily administrative support to school leadership and staff.
• Greet and assist students, parents, and visitors in a warm and professional manner.
• Answer and direct phone calls, emails, and inquiries.
• Manage scheduling, calendars, and meeting logistics.
• Maintain and organize both electronic and paper filing systems.
• Monitor and order office and classroom supplies.
• Prepare agendas, take meeting minutes, and draft correspondence and reports.
• Coordinate travel arrangements and event logistics.
• Support ongoing office operations including equipment maintenance and procedural improvements.

Skills

Communication

Organization

Problem-solving

Collaboration

HIPAA confidentiality awareness

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Google Docs/Sheets

Job description

Join a Mission-Driven Team at Hyde Park Day School - Now Hiring an Administrative Assistant (Northfield Campus)

Are you a highly organized, resourceful, and compassionate individual who thrives in a collaborative, purpose-driven environment? Do you want to use your administrative skills to make a real difference in the lives of bright students with learning disabilities?

Hyde Park Day School (HPDS) - the premier school in the Chicago area dedicated to supporting bright students with learning differences is currently seeking a full-time Administrative Assistant for our Northfield campus. This is a Monday-Friday, 7:30am-3:30pm position that plays a vital role in keeping our school running smoothly and our students and staff supported.

Why HPDS?

At HPDS, you're not just working a job—you're joining a community that values learning, inclusion, and collaboration. Your work directly supports educators and students, helping to foster a positive and productive learning environment.

What You'll Do

• Provide daily administrative support to school leadership and staff
• Greet and assist students, parents, and visitors in a warm and professional manner
• Answer and direct phone calls, emails, and inquiries
• Manage scheduling, calendars, and meeting logistics
• Maintain and organize both electronic and paper filing systems
• Monitor and order office and classroom supplies
• Prepare agendas, take meeting minutes, and draft correspondence and reports
• Coordinate travel arrangements and event logistics
• Support ongoing office operations including equipment maintenance and procedural improvements

What We're Looking For

• Associate's degree with computer/software training (required); Bachelor's degree preferred
• At least five years of administrative or office management experience
• Proficiency with Microsoft Office and Google Docs/Sheets
• Excellent communication, organization, and problem-solving skills
• Ability to prioritize tasks and manage multiple projects
• A collaborative spirit and sensitivity to the needs of children with learning differences
• Understanding of HIPAA and mental health confidentiality protocols

Salary & Benefits

• Salary: Commensurate with experience
• Benefits include:
• Medical, dental, and vision coverage (individual & family)
• Paid vacation, holidays, and sick leave
• Company-paid short- and long-term disability and life insurance
• 403(b) retirement plan with Roth option
• FSA, HSA, and tuition reimbursement
• Employee Assistance Program (EAP)
• 529 College Savings Program

Working Conditions & Physical Requirements

• Office-based environment with standard work hours
• Occasional lifting or moving of items up to 50 lbs
• Frequent computer and office equipment use
• Some walking, standing, and physical activity required

About Us

Hyde Park Day School is part of the Leslie Shankman School Corporation, a nonprofit organization dedicated to serving diverse learners through innovative and individualized instruction. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds.