Administrative Assistant

HYDE PARK DAY SCHOOL; Northfield Township (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid vacation

Sick leave

Disability insurance

Life insurance

403(b) retirement plan with Roth

FSA/HSA

Tuition reimbursement

Employee Assistance Program

529 College Savings Program

Job summary

Hyde Park Day School is seeking a full-time Administrative Assistant for our Northfield campus. This Monday-Friday, 7:30am-3:30pm role supports school leadership, staff, students, and families in a compassionate, organized way.

The successful candidate will manage calendars, coordinate communications, greet visitors, maintain filing systems, and handle travel and event logistics while upholding HIPAA and confidentiality standards in a collaborative school environment.

Qualifications

• Associate degree with computer/software training is required.
• Bachelor's degree preferred.
• Five years of administrative or office management experience.
• Proficiency with Microsoft Office and Google Docs/Sheets.
• Excellent communication, organization, and problem-solving skills.
• Ability to prioritize tasks and manage multiple projects.
• Collaborative spirit and sensitivity to the needs of children with learning differences.

Responsibilities

• Provide daily administrative support to school leadership and staff.
• Greet and assist students, parents, and visitors in a warm and professional manner.
• Answer and direct phone calls, emails, and inquiries.
• Manage scheduling, calendars, and meeting logistics.
• Maintain and organize both electronic and paper filing systems.
• Monitor and order office and classroom supplies.
• Prepare agendas, take meeting minutes, and draft correspondence and reports.
• Coordinate travel arrangements and event logistics.
• Support ongoing office operations including equipment maintenance and procedural improvements.

Skills

Communication skills

Organization

Problem-solving

Multi-tasking

HIPAA confidentiality

Education

Associate's degree with computer/software training

Bachelor's degree preferred

Tools

Microsoft Office

Google Docs/Sheets

Job description

Join a Mission-Driven Team at Hyde Park Day School - Now Hiring an Administrative Assistant (Northfield Campus)

Are you a highly organized, resourceful, and compassionate individual who thrives in a collaborative, purpose-driven environment? Do you want to use your administrative skills to make a real difference in the lives of bright students with learning disabilities?

Hyde Park Day School (HPDS)-the premier school in the Chicago area dedicated to supporting bright students with learning differences-is currently seeking a full-time Administrative Assistant for our Northfield campus. This is a Monday-Friday, 7:30am-3:30pm position that plays a vital role in keeping our school running smoothly and our students and staff supported.

Why HPDS?

At HPDS, you're not just working a job-you're joining a community that values learning, inclusion, and collaboration. Your work directly supports educators and students, helping to foster a positive and productive learning environment.

What You\'ll Do

As our Administrative Assistant, you\'ll be the organizational hub of the school. You\'ll:

• Provide daily administrative support to school leadership and staff
• Greet and assist students, parents, and visitors in a warm and professional manner
• Answer and direct phone calls, emails, and inquiries
• Manage scheduling, calendars, and meeting logistics
• Maintain and organize both electronic and paper filing systems
• Monitor and order office and classroom supplies
• Prepare agendas, take meeting minutes, and draft correspondence and reports
• Coordinate travel arrangements and event logistics
• Support ongoing office operations including equipment maintenance and procedural improvements
  
  

What We\'re Looking For

We\'re looking for someone who is efficient, approachable, and thrives in a dynamic school environment. Key qualifications include:

• Associate\'s degree with computer/software training (required); Bachelor\'s degree preferred
• At least five years of administrative or office management experience
• Proficiency with Microsoft Office and Google Docs/Sheets
• Excellent communication, organization, and problem-solving skills
• Ability to prioritize tasks and manage multiple projects
• A collaborative spirit and sensitivity to the needs of children with learning differences
• Understanding of HIPAA and mental health confidentiality protocols
  
  

Salary & Benefits

• Salary: Commensurate with experience
• Benefits include:
• Medical, dental, and vision coverage (individual & family)
• Paid vacation, holidays, and sick leave
• Company-paid short- and long-term disability and life insurance
• 403(b) retirement plan with Roth option
• FSA, HSA, and tuition reimbursement
• Employee Assistance Program (EAP)
• 529 College Savings Program

Working Conditions & Physical Requirements

• Office-based environment with standard work hours
• Occasional lifting or moving of items up to 50 lbs
• Frequent computer and office equipment use
• Some walking, standing, and physical activity required
  
  

About Us

Hyde Park Day School is part of the Leslie Shankman School Corporation, a nonprofit organization dedicated to serving diverse learners through innovative and individualized instruction. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds.

Ready to Make an Impact?