Administrative Assistant

County-Materials-Family-of-Companies; Whitestown (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

County Prestress in Whitestown, IN is seeking an Administrative Assistant to perform receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable support, and benefits assistance.

The role requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fast-paced office setting. Standard hours are Monday–Friday with potential OT as needed.

Qualifications

• High School diploma or equivalent.
• 1–2 years of administrative or related experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Solid basic math and data accuracy skills.
• Highly organized, proactive, and able to handle multiple priorities.
• Self-motivated team player with a positive attitude and strong attention to detail.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

MS Word

MS Excel

Outlook

Communication

Data entry

Time management

Confidentiality

Education

High School Diploma

Job description

We’re hiring an Administrative Assistant to join County Prestress in Whitestown, IN.

Job Summary:

The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fast‑paced office setting.

Job Duties & Responsibilities:

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
• Review and verify employee timecards for accuracy at the location level
• Perform data entry, maintain spreadsheets, and generate reports as needed
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
• Maintain organized physical and digital filing systems and accurate records
• Support overall office organization, upkeep, and administrative compliance
• Perform other administrative duties as assigned

COUNTY Core Competencies:

The expected behaviors of all COUNTY team members that align with Our Values and Our Commitments:

• Integrity & Organizational Awareness
• Customer First Focus
• Results Driven Orientation
• Teamwork, Safety & Collaboration
• Problem Solving & Decision Making
• Creativity & Innovation

Job-Based Competencies:

• Attention to Detail & Time Management
• Communication Coordination
• Professional Service
• Meeting & Event Coordination
• Information & Data Management
• Confidentiality
• Critical Thinking & Motivation

Experience & Qualifications:

• High School diploma or equivalent
• 1–2 years of administrative or related experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Solid basic math and data accuracy skills
• Highly organized, proactive, and able to handle multiple priorities
• Self‑motivated team player with a positive attitude and strong attention to detail
• Ability to handle confidential information responsibly

Work Environment:

• Professional office‑based environment
• Regular interaction with employees and visitors
• Standard hours: Monday- Friday 7:30 AM – 4:30 PM
• Overtime may be required as needed

Physical & Work Expectations:

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Frequent standing, walking, bending, reaching, or handling materials/equipment.
• Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
• Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
• May require the operation of specific tools, equipment, or vehicles associated with the position.