Administrative Assistant

Work at County; Whitestown (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Paid holidays

Disability insurance

Uniform program

Boot allowance

Job summary

County Prestress in Whitestown, IN is seeking an Administrative Assistant to support front-desk and office operations. The role includes answering phones, greeting visitors, timecard review, data entry, and assisting with accounts payable and benefits inquiries.

The successful candidate will be highly organized, able to multitask in a fast-paced office, and maintain confidentiality. Proficiency in Microsoft Office and strong communication skills are essential to help keep daily operations

Qualifications

• 1-2 years of administrative or related experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Solid basic math and data accuracy skills.
• Highly organized, proactive, and able to handle multiple priorities.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

MS Office (Word/Excel/Outlook)

Time management

Communication skills

Data entry

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

The County Materials Family of Companies manufactures and delivers concrete construction products to meet the demand for growing communities. Since 1946, we've relied on our talented and dedicated team members to provide reliable products with personalized service.

We're hiring an Administrative Assistant to join County Prestress in Whitestown, IN.

Job Summary

The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fast-paced office setting.

Job Duties & Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
• Review and verify employee timecards for accuracy at the location level
• Perform data entry, maintain spreadsheets, and generate reports as needed
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
• Maintain organized physical and digital filing systems and accurate records
• Support overall office organization, upkeep, and administrative compliance
• Perform other administrative duties as assigned

County Core Competencies

• Integrity & Organizational Awareness
• Customer First Focus
• Results Driven Orientation
• Teamwork, Safety & Collaboration
• Problem Solving & Decision Making
• Creativity & Innovation

Job-Based Competencies

• Attention to Detail & Time Management
• Communication Coordination
• Professional Service
• Meeting & Event Coordination
• Information & Data Management
• Confidentiality
• Critical Thinking & Motivation

Experience & Qualifications

• High School diploma or equivalent
• 1-2 years of administrative or related experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Solid basic math and data accuracy skills
• Highly organized, proactive, and able to handle multiple priorities

  Work Environment

  • Professional office - based environment
  • Regular interaction with employees and visitors
  • Standard hours: Monday- Friday 7:30 AM - 4:30 PM
  • Overtime may be required as needed

  Physical & Work Expectations

  An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

  • Frequent standing, walking, bending, reaching, or handling materials/equipment.
  • Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
  • Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
  • May require the operation of specific tools, equipment, or vehicles associated with the position.

  The County Materials Family of Companies connects candidates with rewarding careers in concrete manufacturing, an industry that's growing faster than most. We work alongside individuals to leverage their skills and align them with diverse job opportunities in production, transportation, safety, finance, human resources, information technology, marketing, risk management, and more.

  Military service members and veterans are encouraged to apply.

  Benefits Overview

  Central Processing Corporation is the payroll and benefit service of the County Materials Family of Companies.

  • Health, dental and vision insurance
  • Paid Short-term & Long-term disability
  • 401(k) match
  • 8 Paid holidays
  • Paid Time Off
  • Referral rewards program
  • Wellness program with rewards
  • Flexible Savings Options
  • Employee Assistance Program
  • Paid Life Insurance
  • $200 Boot Allowance
  • Safety focused: GUARD for Life
  • Voluntary critical illness & accident insurance
  • Optional Uniform Program

  English: https://hub.countymaterials.com/hubfs/Benefits.pdf

  Spanish: https://hub.countymaterials.com/hubfs/Benefits-Spanish.pdf

  County Materials Family of Companies is an EEO/Affirmative Action Employer ; all qualified applicants will receive consideration for employment without regard to any characteristic prohibited by federal, state and/or local laws.

  We participate in E-Verify to confirm employment eligibility for all new hires.