Administrative Assistant

PAE Government Services Inc.; Westphalia (MD); On-site; USD 49,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement benefits (401(k) matching)

Educational reimbursement

Parental leave

Employee stock purchase plan

Job summary

Amentum is seeking a detail‑oriented administrative professional to provide high‑level secretarial support to the Rotary Maintenance Program Manager and related staff. You will manage calendars, coordinate meetings, arrange travel, and prepare documents in line with established policies.

The role includes processing expense vouchers, maintaining supplies, handling inquiries, and ensuring timely communications.

Qualifications

• High School diploma plus formal specialized training.
• Ability to interact professionally with all levels of employees and customers.
• Proficient with standard office software (Word, Excel, PowerPoint, Access).
• Strong communication and people skills required.

Responsibilities

• Provide principal secretarial support to the Program Manager and subordinate staff as needed.
• Manage calendars and schedules; coordinate internal and external meetings.
• Arrange travel and lodging; process expense vouchers and related administrative tasks.
• Prepare documents in accordance with established policy; review outgoing materials for accuracy.
• Greet visitors; respond to inquiries not requiring PM attention; perform other duties as assigned.

Skills

Professional communication

Independent work

Attention to detail

Multitasking

Education

High School diploma + specialized training

Tools

Word

Excel

PowerPoint

Access

Job description

Provides advanced administrative support to the Rotary Maintenance Program Manager.

Primary Job Duties

Provides principal secretarial support in the office of the Program Manager and in some cases, also to the subordinate staff of the PM. Responsible for calendars and schedules of the PM and related management. Schedule and prepare Program Manager meetings, internal or external, as requested by the PM. Maintains a close and highly responsive relationship to the day-to-day activities of the PM. Assist department personnel with expense vouchers, reservations, lodging, airline, rental car and other administrative support. Reviews outgoing materials and correspondence for internal consistency and conformance with established procedures. Responsible for administrative supplies for department. Perform day-to-day routine administrative duties such as typing, mailing, filing, and other duties as assigned. Prepare various documents in consonance with established policy. Refers, or personally attends, to visitor inquiries and actions that do not require the PM’s attention. Performs other duties as assigned.

Education

High School diploma plus formal specialized training.

Minimum Qualifications

• Six (6) years of experience in a related field.
• Must be able to obtain and maintain any company and customer required licensing, certification(s), qualification(s) and security clearance.

Special Knowledge/Skills Required

• Ability to interact professionally with all levels of employees and customers.
• Ability to work independently with good decision-making skills.
• Knowledge of various computer applications (ex: Word, Excel, PowerPoint, Access, etc.).
• Excellent communication and people skills.

Compensation & Benefits

HIRING HOURLY RANGE: $43.42

This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com.

Service Contract Act (SCA) Compensation & Benefits: This is an hourly, overtime-eligible position that falls under the Service Contract Act (SCA). In accordance with the Health and Welfare provisions of the SCA, and in addition to your base hourly rate, you may be eligible to receive an additional health and welfare payment for each hour you work to ensure compliance with the minimums set forth by the act. The amount you are entitled to receive will vary depending upon the fringe benefits you select now and in the future.

Compensation Details: 43.42 The compensation range or hourly rate listed for this position is provided as a good‑faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax‑saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara‑O’Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Equal Opportunity Statement

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

Welcome back! We encourage you to check on the status of your current job applications with us. You can also search for a list of our current job openings and see if there are any new positions that might be a good fit for you. Thank you for continued interest in employment with Amentum. For more than 100 years, Amentum has tackled the world’s toughest challenges to deliver agile and steadfast solutions to the U.S. government and its allies. With more than 50,000 employees on all seven continents and in more than 60 countries, Amentum delivers a broad range of operational support services to meet the critical needs of our clients. Our headquarters are in Chantilly, VA. Find us online at https://www.amentum.com/ If you need a reasonable accommodation for any part of the employment process, please complete our Accommodation Request. Requests for accommodation will be considered on a case‑by‑case basis. If you need assistance, please reach out to [e-mail] EEO including Disability/Protected Veterans Labor Laws Posters