Administrative Assistant

Gainor Staffing; Wayne (PA); Hybrid; USD 63,000 - 67,000; Full time

Job summary

Gainor Staffing is seeking an Administrative Assistant to support bond operations and client transactions in Wayne, PA. This detail-driven role focuses on processing, documentation, and stakeholder coordination, with a hybrid work arrangement.

You will review contracts, manage invoicing, and collaborate with underwriters and account managers to ensure accurate records and timely service.

Qualifications

• 3+ years of related insurance experience and/or training; surety experience preferred.
• Strong administrative, organizational, and customer service skills
• Able to review contracts and documentation with a high degree of accuracy
• Proficient in Microsoft Office and comfortable managing multiple priorities

Responsibilities

• Process surety bonds, renewals, endorsements, cancellations, and related transactions
• Review contracts, bond requests, and supporting documentation
• Coordinate with clients, underwriters, producers, and account managers
• Maintain accurate records, resolve documentation issues, and support compliance requirements
• Assist with invoicing and day-to-day bond operations

Skills

Insurance experience

Administrative

Customer service

Contract review

Microsoft Office

Multi-tasking

Job description

A growing insurance services firm is seeking an Administrative Assistant to support bond operations and client transactions. This is a detail-driven role focused on processing, documentation, and stakeholder coordination.

Who You Are

• You have 3+ years of related insurance experience and/or training; surety experience preferred
• Strong administrative, organizational, and customer service skills
• Able to review contracts and documentation with a high degree of accuracy
• Proficient in Microsoft Office and comfortable managing multiple priorities

What You'll Do

• Process surety bonds, renewals, endorsements, cancellations, and related transactions
• Review contracts, bond requests, and supporting documentation
• Coordinate with clients, underwriters, producers, and account managers
• Maintain accurate records, resolve documentation issues, and support compliance requirements
• Assist with invoicing and day-to-day bond operations

What Success Looks Like

• Bond transactions are completed accurately and efficiently
• Documentation and processing issues are resolved quickly
• Clients and internal teams receive responsive, professional support
• Multiple deadlines are managed effectively in a fast-paced environment

Salary Range: $63,000 - $67,000 (annually based on experience)

Location: Wayne, PA (hybrid)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.