Administrative Assistant

A to Z Permits; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

A to Z Permits in Washington, DC is seeking an Administrative Assistant to support daily office operations on-site. You will handle phone calls, greet visitors, schedule meetings, and maintain calendars, ensuring a smooth, professional front office.

The role involves clerical tasks such as filing, data entry, document preparation, and organizing permit-related records, plus assisting permit consultants with correspondence, tracking application statuses, and preparing basic reports.

Qualifications

• Strong administrative and clerical skills, including scheduling, filing, and data entry.
• Professional phone etiquette and clear, courteous communication.
• Experience providing executive administrative support or assisting senior staff.
• Proficiency with office software (word processing, spreadsheets, email, calendars).
• High attention to detail and excellent organizational skills.
• Ability to work on-site in Washington, DC and collaborate in a team.
• Prior experience in an administrative or office support role preferred.
• High school diploma or equivalent; additional coursework in office administration a plus.

Responsibilities

• Manage day-to-day office operations, including handling phone calls, greeting visitors, scheduling meetings, and maintaining calendars.
• Handle clerical tasks such as filing, data entry, document preparation, and organizing permit-related records.
• Assist permit consultants with correspondence, tracking application statuses, and preparing basic reports.
• Maintain professional communication with internal team and external stakeholders to ensure timely follow-up.

Skills

Administrative Skills

Phone Etiquette

Executive Support

Attention to Detail

On-site DC

Office Experience

HS Diploma

Multi-tasking

Education

High School Diploma or Equivalent

Office Administration Coursework

Tools

Office Suite

Job description

Company Description

A to Z Permits is a team of experienced permit consultants dedicated to guiding clients through the entitlement and approval process. The company focuses on helping individuals and organizations navigate complex permitting requirements so their projects can move forward efficiently. By combining deep expertise with a service-oriented approach, A to Z Permits supports clients in turning their vision into reality. Team members collaborate closely with clients and regulatory bodies, creating a professional environment centered on accuracy, clarity, and results.

Role Description

The Administrative Assistant is a full-time, on-site role based in Washington, DC. This role supports day-to-day office operations, including managing phone calls, greeting visitors, scheduling meetings, and maintaining calendars. The Administrative Assistant will handle clerical tasks such as filing, data entry, document preparation, and organizing permit-related records. The role also includes assisting permit consultants with correspondence, tracking application statuses, and preparing basic reports. This position requires consistent communication with internal team members and external stakeholders, ensuring timely follow-up and a professional office environment.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, and data entry
• Professional Phone Etiquette and clear, courteous Communication skills
• Experience providing Executive Administrative Assistance or supporting senior staff
• Proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools)
• High attention to detail, organizational skills, and ability to manage multiple tasks
• Ability to work on-site in Washington, DC and collaborate in a team-oriented environment
• Prior experience in an administrative or office support role preferred
• High school diploma or equivalent required; additional coursework or certification in office administration is a plus