Administrative Assistant

Feldesman LLP; Washington (District of Columbia); On-site; USD 68,000 - 83,000; Full time

Job summary

Feldesman LLP is seeking an organized Administrative Assistant to support attorneys and management in our Washington, DC office. The role includes calendars, travel arrangements, document preparation, meeting coordination, and assisting with billing and expenses.

This position is fully on-site. Qualifications include a minimum of three years supporting attorneys/high-level executives, a Bachelor's degree, and strong written/verbal communication.

Qualifications

• A minimum of three years of progressive experience supporting attorneys and/or high-level executives is required; experience within a law firm setting is highly desirable.
• Bachelor's degree is required.
• Excellent attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to exercise discretion and independent judgement in carrying out responsibilities of the job.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Familiarity with iManage and SurePoint is highly desirable.

Responsibilities

• Manage calendars, including coordinating internal and external meetings, arranging travel logistics, and organizing conference calls.
• Prepare and submit expense reports and check requests, and ensure timely processing in alignment with firm policies.
• Independently draft, format, compare, and finalize correspondence, agreements, memoranda, and other business documents under tight deadlines.
• Draft and manage engagement letters and related client intake documentation.
• Handle time entry, proactively manage attorney billing processes, and act as the key liaison with the firm’s Accounting Department to resolve billing issues and ensure timely invoicing.

Skills

Attention to detail

Organizational skills

Discretion and judgment

Written and verbal communication

MS Office proficiency

iManage/SurePoint familiarity

Education

Bachelor's degree

Tools

Microsoft Office Suite (Excel, PowerPoint, Word)

Job description

Feldesman LLP is seeking a highly organized and detail oriented Administrative Assistant to provide administrative support to attorneys and management in our Washington, DC office. This role involves managing calendars and travel arrangements, preparing documents and correspondence, coordinating meetings, and assisting with billing and expenses. This position is fully on-site and requires daily in-office presence.

This position is also responsible for the following:

• Manage calendars, including coordinating internal and external meetings, arranging travel logistics, and organizing conference calls.
• Prepare and submit expense reports and check requests, and ensure timely processing in alignment with firm policies.
• Independently draft, format, compare, and finalize correspondence, agreements, memoranda, and other business documents under tight deadlines.
• Draft and manage engagement letters and related client intake documentation.
• Handle time entry, proactively manage attorney billing processes, and act as the key liaison with the firm’s Accounting Department to resolve billing issues and ensure timely invoicing.

Qualified candidates should possess the following:

• A minimum of three years of progressive experience supporting attorneys and/or high-level executives is required; experience within a law firm setting is highly desirable.
• Bachelor's degree is required.
• Excellent attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to exercise discretion and independent judgement in carrying out responsibilities of the job.
• Excellent written and verbal communication skills.
• Demonstrated commitment to professional customer service.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Familiarity with iManage and SurePoint is highly desirable.

Feldesman LLP is a nationally recognized law firm with offices in Washington, DC, and Sacramento, California, providing legal counsel to non-profit and for-profit organizations, state and local governments, Tribal organizations, and community health providers. Since 1970, we have focused on serving federal grantees and organizations advancing social justices. Our close-knit team values collaboration, public service, and meaningful work on issues of national importance, offering a unique opportunity to make an impact in a mission-driven legal environment.

The good faith base salary range for this position is up to $75,000 per year. The actual salary rate offered to candidates will depend on a variety of factors, including without limitation, years of relevant experience, subject matter expertise, education, demonstrated skills, and the candidate's overall qualifications for the position as assessed by the Firm.

Feldesman LLP is an equal opportunity employer committed to fostering a diverse and inclusive workplace environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other characteristic protected by law.

Direct applicants only. We are not accepting submissions from recruiters or agencies.