Team Legal Administrative Assistant

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Hawthorne Lane in Washington, DC is seeking a Legal Administrative Assistant to provide comprehensive support to a team of attorneys, manage client relationships, billing processes, documents, and daily priorities. You will help keep attorneys organized and prepared while maintaining a high level of discretion and professionalism.

You will coordinate attorney calendars, meetings, travel, and events, and handle monthly billing, time entry, and document management with accuracy and efficiency.

Qualifications

• Minimum two years of administrative support experience in a professional services environment.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proficient with Microsoft Office; quickly learns new systems and processes.

Responsibilities

• Manage attorney calendars, schedule meetings, coordinate travel, and assist with events.
• Serve as a professional point of contact for clients by phone, email, and in person.
• Coordinate monthly billing, process revisions, and maintain billing records.
• Enter time and matter data and learn firm-specific document management systems.
• Prioritize action items and deadlines; keep multiple matters moving smoothly.

Skills

High-touch support

Two years experience

Client-focused

Confidentiality

Professional demeanor

Tech-savvy

Microsoft Office

Job description

As the Legal Administrative Assistant for this large law firm in Washington, DC, you will provide comprehensive administrative support to a team of attorneys while helping manage client relationships, billing processes, documents, and day-to-day priorities. You will serve as a key point of contact for clients, keep attorneys organized and prepared, and ensure important tasks and deadlines stay on track. If you are an experienced legal administrative professional who thrives in a fast-paced environment and takes pride in providing thoughtful, detail-oriented support, this could be the opportunity for you.

Key Responsibilities:

• Manage attorney calendars, coordinate meetings and complex travel, and assist with scheduling events.
• Serve as a professional point of contact for clients through phone, email, and in-person interactions, helping facilitate a seamless client experience.
• Coordinate monthly billing, process revisions, distribute invoices, and maintain accurate billing records at a high-velocity.
• Enter and maintain accurate time and other matter-related data while learning and utilizing firm-specific systems for billing, document management, and file storage.
• Assess and determine priorities related to action items and deadlines, ensuring important requests are addressed and followed up on promptly.
• Organize competing priorities across multiple matters, monitor outstanding work, and adjust timelines as priorities evolve.
• Establish and maintain electronic files and shared workspaces, open new matters, and assist with engagement documentation.
• Prepare, finalize, proofread, and format legal and business documents, presentations, and other materials with a high level of accuracy.
• Collaborate closely with other administrative professionals to coordinate support and ensure work is completed efficiently across the team.

Why You’ll Love Working Here:

• A firm that prioritizes the full well-being of employees with comprehensive health benefits, wellness initiatives, and professional development opportunities.
• Competitive pay and an impressive benefits package, including medical, dental, vision, 401(k), paid time off, and more.
• Hybrid work model with three days in-office per week.

What We’re Looking For:

• High-touch support experience. You bring at least two years of administrative support experience, preferably in a professional services environment with high-touch clients.
• Client-focused. You communicate with clients thoughtfully and professionally and understand the importance of providing responsive, high-quality service. Spanish-speaking candidates will stand out!
• Tactful. You understand the sensitive nature of legal work and consistently exercise confidentiality, integrity, and good judgment.
• Confident. You are comfortable managing up, setting appropriate parameters, and respectfully pushing back when priorities or timelines need to be reconsidered without losing sight of client service or team needs.
• Tech-savvy. You are proficient in Microsoft Office, including Outlook, Excel, and PowerPoint, and can quickly learn new systems.
• Steady. You remain focused and organized when priorities shift, keeping multiple matters and deadlines moving in the right direction.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.