Webinar Coordinator

Feldesman LLP; Washington (District of Columbia); On-site; USD 60,000 - 70,000; Full time

Job summary

Feldesman LLP in Washington, DC, seeks a Webinar Coordinator to manage the full lifecycle of the firm’s training programs, from planning to execution for webinars and workshops. The role also supports client events, provides attendee service, and coordinates on-site and virtual experiences using Zoom.

Required are a bachelor’s degree in a related field and 2–4 years in virtual event planning, with strong MS Office and Zoom skills. This is an in-person, five-days-per-week position in the office.

Qualifications

• Bachelor’s degree in Marketing, Business, Hospitality, or related field.
• 2–4 years of virtual event planning experience, preferably in professional services or associations.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Skilled in production of events using Zoom Meetings and Zoom Webinar or similar software.
• Ability to work independently as well as on a team.
• Excellent communication skills with partners, clients, and stakeholders.
• In-person, in-office role five days per week.

Responsibilities

• Serve as Event Lead for planning and execution of event logistics.
• Create meetings and webinars in Zoom; manage timelines and checklists.
• Track payments and follow up with unpaid registrants.
• Coordinate speakers and provide technical support.
• Proofread and produce PowerPoint slides, nametags, and handouts.
• Manage polling, timing, and CPE credit tracking.
• Moderate virtual and hybrid events via Zoom; host and tech lead.
• Coordinate continuing education credits; arrange AV as needed.
• Handle room blocks, catering, and on-site logistics as required.
• Communicate with attendees; manage registrations and dietary needs.
• Prepare post-event surveys and summarize expenses within a week.
• Maintain electronic filing for Training Department events.
• Suggest process improvements for event logistics and communications.
• Occasionally travel to off-site events for coordination.

Skills

Event coordination

Zoom proficiency

Microsoft Office

Communication skills

Teamwork

Multitasking

Education

Bachelor's degree in Marketing/Business/Hospitality

Tools

Zoom Meetings

PowerPoint

Job description

Under the general guidance of the Senior Director of Training & Events, the Webinar Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100 annual training programs to include planning, production, and execution for webinars and workshops, as well as assisting with other client-related events. This position also provides customer service to clients and attendees, facilitates virtual events via Zoom, and assists in departmental administrative duties.

Duties and Responsibilities:

Event Management

• Serve as Event Lead for the planning and execution of event logistics, including:
• Event timelines and checklists
• Create meetings and webinars in Zoom
• Track payments and follow up with unpaid registrants
• Speaker coordination and technical support
• Proofreading and producing PowerPoint slides, nametags, handouts, and other materials
• Ensure correct number of polls, enter into Zoom or other software, and track timing for CPE credit
• Moderate and facilitate virtual and hybrid events via Zoom, serving as in-person and on-camera event host and technical lead
• Continuing education credit coordination
• Set up meeting space and AV as needed
• Test AV equipment for assigned events
• Order food and beverage and review banquet event orders
• Room block management as needed
• Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the training registration and learning management platform
• Send preliminary survey results to speakers within one business day
• Post-event attendee follow-up
• Track event expenses during the planning process, and complete event summaries with final expenses within one week of event conclusion
• Maintain a detailed electronic filing system for all Training Department events
• Provide feedback and make recommendations for better efficiencies involving the meetings logistics and communication process; seek and suggest possible solutions in order to ensure effective outcomes
• Serve as lead and/or primary backup for event production
• Occasional travel to off-site events to provide meeting coordination assistance and serve as on-site virtual host may be required
• Other duties as assigned

Experience / Qualifications

• Bachelor’s degree in Marketing, Business, Hospitality, or a related field required
• Minimum 2-4 years of virtual event planning experience, preferably in professional services or associations
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required
• Skilled in production of events using Zoom Meetings and Zoom Webinar or similar virtual meeting software required
• Ability to work independently as well as on a team
• Strong oral and written communication skills with proven track record interfacing with partners, clients, and other stakeholders
• Excellent attention to detail and ability to multitask
• Exhibits grace under pressure
• Ability to multi-task in a fast-paced environment with shifting priorities and deadlines
• This position is in-person, in the office, 5 days per week

Feldesman LLP is a nationally recognized law firm with offices in Washington, DC, and Sacramento, California, providing legal counsel to non-profit and for-profit organizations, state and local governments, Tribal organizations, and community health providers. Since 1970, we have focused on serving federal grantees and organizations advancing social justices. Our close-knit team values collaboration, public service, and meaningful work on issues of national importance, offering a unique opportunity to make an impact in a mission-driven legal environment.

The good faith base salary range for this position is up to $70,000 per year. The actual salary rate offered to candidates will depend on a variety of factors, including without limitation, years of relevant experience, subject matter expertise, education, demonstrated skills, and the candidate's overall qualifications for the position as assessed by the Firm.

Feldesman LLP is an equal opportunity employer committed to fostering a diverse and inclusive workplace environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other characteristic protected by law.