Administrative Assistant.

Smithsonian Institution; Washington (District of Columbia); On-site; USD 48,000 - 60,000; Full time

Job summary

The Smithsonian Institution in Washington, D.C. is seeking an Administrative Assistant to provide essential financial, procurement and clerical support. Responsibilities include managing procurements, travel authorizations, staff guidance, and preparing internal reports.

A candidate with one year of specialized Federal experience at GS-7 or higher is required. Qualified applicants may have a relevant Master’s degree or two years of graduate education.

Qualifications

• One year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
• Specialized experience includes: standard office and administrative support duties, creating purchase orders, serving as a Purchase Card (PCard) holder, handling time and attendance, travel arrangements, and other clerical functions, managing calendars for supervisors and managers, and assisting with gathering information from systems or reports to prepare internal reports.

Responsibilities

• Order goods and services using the agency’s procurement system.
• Provide staff guidance around procurement regulations and procedures.
• Prepare and track forms for billing, receiving, disbursing, and transferring funds.
• Follow up on transactions to ensure completion.
• Prepare or review travel authorizations/vouchers in the travel system.
• Prepare or review outgoing correspondence for grammar and correctness.

Skills

Office administration

Calendar management

Travel arrangements

Documentation & reporting

Procurement knowledge

Billing/financial forms

Education

Master's degree or graduate education

2 years higher level graduate education

LL.B. or J.D. (related)

Tools

Procurement system

Travel system

Job description

Duties

The Administrative Assistant provides a variety of financial, procurement and clerical support services. The work encompasses financial management, budget administration, procurement and/or human resources functions.

In This Position, You Will

• Order a variety of goods and services using the agency’s procurement system.
• Provide staff guidance and recommendations around new/established requirements, regulations and procedures related to administrative operations.
• Prepare and track forms for billing, receiving, disbursing, and/or transferring funds.
• Follow up on transactions to ensure completion.
• Prepare, review, certify, and approve travel authorizations/vouchers in the travel system.
• Prepare or review outgoing correspondence for grammar, format and correctness.

Requirements

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

Qualifications

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.

For this position, specialized experience is defined as:

• Performing standard office and administrative support duties;
• Creating purchase orders;
• Serving as a Purchase Card (PCard) holder;
• Managing time and attendance, travel arrangements, and other clerical functions;
• Managing calendars for supervisors and managers; and
• Assisting with gathering information from systems or reports to prepare internal reports.

OR

master's or equivalent graduate degree (Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.)

OR

2 full years of progressively higher level graduate education leading to such a degree

OR

LL.B. or J.D., if related

Or a Combination:

Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Education

There are no basic education requirements for this position.

Additional information

This position is not included in the bargaining unit.

Recruitment Incentive:

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at

• Flexible Spending Accounts -
• Health Insurance -
• Leave -
• Life Insurance -
• Long Term Care Insurance -
• Retirement Program -