Administrative Assistant

AVI Foodsystems, Inc.; Warren (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Family culture

Competitive compensation

Health, dental, vision, and life保险 for

401(k) with generous company match

Paid vacations and holidays

Immense training and growth

Job summary

AVI Foodsystems is seeking an energetic Administrative Assistant for the Vice President for National Accounts at our Warren, OH headquarters location. The role focuses on calendar management, meeting coordination, and providing professional administrative support to drive efficient operations.

The ideal candidate exhibits strong organizational, writing and communication skills, with the ability to multi-task and handle high-pressure deadlines while maintaining a positive image and

Qualifications

• Must be proficient in Microsoft Outlook, Word, PowerPoint and Excel and knowledge of Windows based applications
• Ability to create Microsoft Word and Excel documents with requested data
• Ability to create PowerPoint presentations
• Ability to learn and problem solve; analytical
• Ability to self-supervise and be self-motivated
• Serve as a role model and advocate for the company
• Conduct and maintain a professional, courteous and positive image at all times
• Possess excellent organizational, writing and communication skills
• Ability to multi-task, stay focused and achieve deadlines, especially during high pressure situations; ability to shift priorities and job tasks quickly
• Must be extremely organized and have strong attention to detail
• Ability to proof read documents
• Ability to work in a team environment and communicate with all levels in the company in accordance with AVI Core Values
• Must be confidential and trustworthy

Responsibilities

• Provide administrative support to the Vice President for National Accounts, such as managing daily schedule, answering phone calls, and preparing the Vice President for National Accounts for various meetings and calls
• Arrange conference calls, schedule and assemble meetings
• Communicate effectively with internal Headquarters Service Center, operations departments and field operators
• Manage phone calls and provide message follow up
• Manage organization of internal and external meetings on Microsoft Outlook calendar
• Research and manage projects and tasks as assigned
• Support managers and team members reporting to the Vice President for National Accounts as needed
• Various duties as assigned by the Vice President for National Accounts

Skills

Microsoft Office

Microsoft Outlook

Communication skills

Organization

Team collaboration

Tools

Microsoft Word

PowerPoint

Excel

Job description

If you are hard-working, detail-oriented and a team player, we are looking for you. AVI Foodsystems has a variety of positions in business, education, healthcare and leisure settings and at our Headquarters Service and Operations Centers. AVI offers full- and part-time employment with a great family culture, friendly faces and an enjoyable work environment. We are proud of our team members and appreciate the hard work, loyalty and committed service they provide every day.

Joining our team encompasses competitive salaries; health, life, dental and vision insurance for full-time positions; paid vacation and holidays; comprehensive training; a generous 401(k) program; growth opportunities; and a family culture and atmosphere.

DINING

Our dining centers are filled with culinary passion. Our dining team members may include cashier, chef, cook, food preparation, management and many other positions in business, education, healthcare and leisure locations.

MICRO MARKET/VENDING

The number one job of micro market and vending team members is to provide the best hospitality service to each customer they encounter. Some of the opportunities available are customer service attendant, delivery driver, management, technician, warehouse team member and many other positions.

HEADQUARTERS OPERATIONS

Headquarters Operations includes our Culinary Support Center, producing nearly 100,000 fresh food items daily; our Fleet Maintenance Center, servicing over 1,400 company vehicles; and our Equipment Technology Center, supporting thousands of kiosks and vending machines. Career opportunities range from food prep and management to mechanics, technicians, warehouse, and more.

HEADQUARTERS SERVICE CENTER

Our Headquarters Service Center serves as the main support for all AVI operations throughout the United States. Departments include accounting, administration, finance, human resources, marketing, procurement, risk management, training and development, wellness and much more.

AVI Foodsystems is looking for an energetic and optimistic leader to immediately hire to fill the role of Administrative Assistant for the Vice President for National Accounts at our Headquarters location in Warren, OH.

Founded in 1960, AVI Foodsystems has evolved into one of the most respected and trusted food service companies in the nation. Providing comprehensive food services with a focus on the highest quality and freshest ingredients, impeccable service and total value is the reputation we have earned and live up to everyday.

Duties & Responsibilities

• Provide administrative support to the Vice President for National Accounts, such as managing daily schedule, answering phone calls, and preparing the Vice President for National Accounts for various meetings and calls
• Arrange conference calls, schedule and assemble meetings
• Communicate effectively with internal Headquarters Service Center, operations departments and field operators
• Manage phone calls and provide message follow up
• Manage organization of internal and external meetings on Microsoft Outlook calendar
• Research and manage projects and tasks as assigned
• Support managers and team members reporting to the Vice President for National Accounts as needed
• Various duties as assigned by the Vice President for National Accounts

Requirements

• Must be proficient in Microsoft Outlook, Word, PowerPoint and Excel and knowledge of Windows based applications
• Ability to create Microsoft Word and Excel documents with requested data
• Ability to create PowerPoint presentations
• Ability to learn and problem solve; analytical
• Ability to self-supervise and be self-motivated
• Serve as a role model and advocate for the company
• Conduct and maintain a professional, courteous and positive image at all times
• Possess excellent organizational, writing and communication skills
• Ability to multi-task, stay focused and achieve deadlines, especially during high pressure situations; ability to shift priorities and job tasks quickly
• Must be extremely organized and have strong attention to detail
• Ability to proof read documents
• Ability to work in a team environment and communicate with all levels in the company in accordance with AVI Core Values
• Must be confidential and trustworthy

AVI offers:

• A family culture and atmosphere
• Competitive compensation
• Health, dental, vision, and life insurance for full-time team members
• 401(k) with generous company match
• Paid vacations and holidays
• Immense training and growth opportunities

We conduct pre-employment drug testing. EOE