Administrative Assistant

Del Amo Motorsports Group; Vista (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Paid Vacation

Sick Time

Paid Holidays

401K

Demo Days and Work Outings

Job summary

Del Amo Motorsports Group in Vista, CA is seeking an Administrative Assistant/AP team member for a full-time, on-site role. The position offers hourly compensation and a schedule Monday–Friday, 8:00am–5:00pm, with full benefits including medical, dental, vision, life insurance, paid time off, holidays, and 401K.

Prior dealership accounting experience is preferred. The role involves posting invoices, vendor communications, daily receipts, deposits, and assisting in monthly closings.

Qualifications

• Minimum 5+ motorsports industry experience highly preferred.
• Strong mathematics, customer service and organizational skills.
• Proficiency with Microsoft Office applications; familiarity with additional accounting software valued.

Responsibilities

• Post invoices in a timely manner and ensure proper GL coding.
• Review invoices for documentation and approval prior to payment.
• Coordinate with department managers to provide information for timely processing.
• Reconcile vendor statements and resolve discrepancies.
• Handle daily payments and receipts across departments and process deposits.

Skills

Communication skills

Attention to detail

Time management

Education

College degree or equivalent

Tools

Microsoft Office

Google Sheets

CDK DMS

Accounting software

Job description

Job DetailsLevel: ExperiencedJob Location: DAMV VISTA - Vista, CA 92081Salary Range: $26.00 - $28.00 Hourly

Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, SoCal's premier Multi-Line Powersports Dealership Group with 8 Locations. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much more!

Del Amo Motorsports Group is looking to hire a dynamic and energetic Administrative Assistant/ AP team player at our Vista dealership.

This is an Hourly and Full-time position with a pay range between *$26.00to$28.00* an hour. The pay range scale can fluctuate based on individuals experience.

Schedule is Monday-Friday, 8:00am-5:00pm

Store hours are Tuesday through Saturday 10:00am-7:00pm; Sunday & Monday we have gone riding.

We offer full benefits including:

• Medical
• Dental
• Vision
• Life Insurance
• Paid Vacation
• Sick Time
• Paid Holidays
• 401K
• Demo Days and Work Outings

You are a great fit if you can:

• Post invoices in a timely manner and accurately, ensuring expenses are posted in a proper period and proper general ledger coding.
• Review invoices for appropriate documentation and approval prior to payment.
• Communicate with various department managers information necessary for accurate and timely invoice processing.
• Reconcile vendor statements, research, and correct discrepancies.
• Receiving all payments and receipts on a daily basis from the Sales, Service, and Parts departments, recording every transaction.
• Processing credit card charges daily and preparing cash deposits.
• Working with customers to reconcile any accounts and working with collection agencies, if necessary to obtain overdue payments.
• Daily bank deposits and maintaining petty cash system.
• Perform monthly credit card reconciliation (multiple credit cards).
• Coordinate with vendors and respond to miscellaneous inquiries as needed.
• Reconcile all account payable statements and process checks by the 10th of every month.
• Process miscellaneous checks as needed.
• Assist in monthly closing as required.
• Provide internal support to various dealerships as needed.
• Support in various tasks deemed necessary for the benefit and success of the dealership as a whole.

Other requirements and Skills:

• Prior dealership and accounting experience required.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Google Sheets.
• Excellent communication skills (written and verbal).
• Strong attention to detail and sense of urgency.
• CDK DMS experience a plus.

QualificationsQUALIFICATIONS

• Minimum 5+ motorsports industry experience highly preferred. Additionally, have strong mathematics, customer service and organizational skills, economics and accounting.
• Strong attention to detail and sense of urgency
• CDK DMS experience a plus
• College degree or equivalent.
• Proficiency with Microsoft Office applications, or the equivalent, is expected and familiarity with additional accounting software programs is valued.
• Evaluating information to determine compliance.
• Require strong, excellent verbal & communication skills to deal with customers, employees, and vendor.
• Ability to work well under pressure in fast-paced environment with multiple strict deadlines.
• Expert software skills including MS Word, Excel, and PowerPoint. Strong background in business and mathematics.

This position reports directly to the Office Manager/Controller