Administrative Assistant

Pinsarella Food; Vista (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Competitive salary

Opportunity for advancement

Training & development

Competitive Compensation

Career Growth Opportunities

Job summary

Pinsarella Food is seeking an Administrative Assistant to join our Vista, CA team. You will handle payroll using ADP and maintain accounting with Odoo, ensuring timely processing and accurate record-keeping. The ideal candidate is organized with strong communication skills and a positive, team-oriented attitude.

Bilingual in Spanish is a plus. Strong attention to detail and ability to prioritize tasks are essential as you manage daily administrative duties, vendor payments, and production

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Experience with Odoo is required.
• Basic knowledge of HR and payroll procedures.
• Proficient with MS Office (Word, Outlook, PowerPoint); strong filing/office skills.

Responsibilities

• Process Payroll and track PTO and sick leave.
• Solicit customer payments and record them.
• Pay Vendors in a timely manner and close open invoices.
• Keep daily production reports up to date in a shared drive Excel sheet.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Time management

Organizational skills

Written & verbal communication

Spanish language

Education

High school diploma/GED

Associate’s degree or administrative training (preferred)

Tools

Odoo

ADP

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Benefits

• Paid time off
• Competitive salary
• Opportunity for advancement
• Training & development

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will process payroll using our ADP platform. and you will keep accounting up to date using our Odoo platform. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Spanish is a PLus

Responsibilities

• Process Payroll and track PTO and sick leave
• Solicit customer payments and record them
• Pay Vendors in a timely manner and close open invoices
• Keep daily production reports up to date in a share drive excel sheet
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Odoo experience is a must
• Basic knowledge of HR and payroll procedures
• Basic office equipment such as printers, router and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects