Administrative Assistant

Spire Orthopedic Partners; Village of Great Neck (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is looking for an Administrative Assistant to join their dynamic team. This role is essential in ensuring smooth operations within a busy healthcare environment, where you'll handle patient orders, assist with scheduling, and support doctors and patients alike. With a focus on excellent customer service and strong organizational skills, you will thrive in this position. The company offers a supportive atmosphere with opportunities for growth, competitive compensation, and a comprehensive benefits package. If you're reliable, detail-oriented, and passionate about contributing to patient care, this is the perfect opportunity for you.

Benefits

Generous PTO

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Competitive Compensation

Growth Opportunities

Dynamic Work Environment

Qualifications

• High school diploma or equivalent is required.
• Strong skills in Excel, Word, and Outlook are essential.
• Excellent customer service and communication skills are needed.

Responsibilities

• Process orders for patients and schedule IMEs and phone depositions.
• Assist patients with iPads and manage physician schedules.
• Relay messages and triage patient calls effectively.

Skills

Excel

Word

Outlook

Customer Service

Interpersonal Skills

Communication Skills

Problem Solving

Organizational Skills

Education

High School Diploma or Equivalent

Job description

Job Details

Level: Entry

Job Location: MSO OAMNY Great Neck 1500 - Great Neck, NY

Position Type: Full Time

Education Level: High School or Equivalent

Salary Range: $24.40 - $30.25 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Health Care

Description

Administrative Assistant

Onsite: Great neck, NY

Hours: 8:00am-5:30pm

Who we are:

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, Spire Orthopedic Partners is a growing partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices in today’s evolving healthcare landscape. The Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.

What you’ll do:

Responsibilities/Duties:

1. Ensuring orders of Dopplers and medications for patients are processed.
2. Scheduling of IMEs and phone depositions.
3. Assisting with iPads with patients.
4. Setting up team meetings with departments.
5. Setting up meetings for doctors with vendors.
6. Filing all doctors' certificates and refilling for all reappointments for hospitals.
7. Relay patient and physician messages internally and externally.
8. Main hub for telecommunications with all departments (example MRI front desk physicians, PT).
9. Sometimes room patients if short staffed in the office.
10. Obtaining medical records (operative reports) for patients and other departments (i.e.: billing dept).
11. When other admin assistants are out of the office ensure that their work is covered so that important tasks are not overlooked or delayed.
12. Triage patient calls.
13. Manage the physician’s schedules to ensure proper template is being followed.
14. Perform other duties as assigned.

Qualifications

Who you are:

Qualifications:

1. High school diploma or equivalent.
2. Strong Excel, Word & Outlook skills.
3. Strong customer service support skills.
4. Excellent interpersonal, teamwork and communication skills – verbal & written.
5. Punctual, reliable, hardworking, well organized, professional and detail oriented.
6. Ability to problem solve and make decisions quickly.
7. Knowledge of administrative procedures.

What we offer:

1. Excellent growth and advancement opportunities.
2. Dynamic environment.
3. Access to a diverse network of practitioners.
4. Broad infrastructure of tools and programs to enhance the employee experience.
5. Competitive Compensation.
6. Generous PTO.
7. Benefits package: health, dental, vision, 401(k), etc.

We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).