Administrative Assistant

Arcadis U.S.Inc. in; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading company in sustainable design and engineering seeks a motivated Administrative Assistant to support project teams in New York. This full-time role involves managing administrative tasks, coordinating meetings, and ensuring smooth project operations. Join a diverse team dedicated to impactful solutions and enjoy comprehensive benefits including medical, dental, and PTO.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K

Paid Parental Leave

Tuition Reimbursement

15 Days PTO

Nine Paid Holidays

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• High school diploma or equivalent; additional certification is a plus.

Responsibilities

• Assist project managers with administrative tasks.
• Coordinate meetings and travel arrangements.
• Maintain project files and records.

Skills

Organizational Skills

Communication

Attention to Detail

Multitasking

Education

High School Diploma

Office Administration Certification

Tools

Microsoft Office

Job description

Administrative Assistant (Finance)

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role Description:

Arcadis is seeking a motivated and detail-oriented Administrative Assistant to join and support our team in the New York / New Jersey area. This position will work full-time in our client's office.

Arcadis is a part of the MPA Delivery Partner team, supporting the Gateway Development Commission in delivering the Hudson Tunnel Project (HTP). We are building this team by combining global and local experts and hiring additional talent necessary for HTP. We seek technical experts excited about this opportunity who wish to join our teams in New York and New Jersey.

Role Accountabilities:

1. Assist project managers and team members with administrative tasks, including document preparation, report generation, data entry, and correspondence.
2. Coordinate meetings, appointments, and travel arrangements for project staff, visiting teams, and stakeholders.
3. Maintain project files, records, and databases, ensuring accurate documentation of project activities.
4. Manage project correspondence, emails, and phone calls, directing inquiries appropriately.
5. Support procurement activities, including purchase orders, invoices, and vendor coordination.
6. Assist in organizing project events, team-building activities, and office functions to foster a positive work environment.
7. Collaborate with internal departments, contractors, and external partners to facilitate communication and information flow.

Required Qualifications:

1. High school diploma or equivalent; additional certification in Office Administration or related field is a plus.
2. Proven experience as an Administrative Assistant, Office Administrator, or similar role, preferably in construction or engineering.

Key Skills and Abilities:

1. Proficiency in Microsoft Office (Word, Excel, PowerPoint), email management, and office software.
2. Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
3. Excellent communication, interpersonal, and teamwork skills.
4. Ability to maintain confidentiality, handle sensitive information, and prioritize tasks effectively.

Why Arcadis?

We believe everyone's contribution matters. We are pioneering a skills-based approach, allowing you to harness your unique experience to shape your career and maximize our collective impact.

You'll do meaningful work, helping deliver sustainable solutions for a more prosperous planet. Make your mark on your career, colleagues, clients, life, and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We encourage you to bring your best self to work. We are committed to equality and inclusion, and an employer of choice. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. We uphold a policy of non-discrimination based on race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship, veteran status, or any other legally protected basis.

Arcadis offers benefits for full-time and part-time positions, including medical, dental, vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, rewards & recognition, and optional benefits like wellbeing, adoption assistance, and tuition reimbursement. Our benefits include nine paid holidays and 15 days of PTO annually. The salary range for this position is $60,000 - $90,000, based on experience, education, and other factors.

Join Arcadis. Create a Legacy.