Executive Assistant

Hewlett Packard Enterprise; Palo Alto (CA); On-site; USD 55,104 - 84,033; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Generous paid time off

Job summary

HP, Inc. seeks an Executive Assistant to provide advanced tactical and strategic administrative support to upper-level executives. You will manage calendars, coordinate complex meetings, prepare agendas and minutes, and handle travel arrangements with discretion.

Responsibilities include screening communications, drafting responses, compiling data for reports, and creating executive presentations. This role requires strong organizational skills and confidentiality across departments.

Qualifications

• High School Diploma or GED or commensurate experience; 8+ years in senior administrative roles.
• Experience in calendar management, meeting preparation, and travel coordination.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide advanced tactical and strategic administrative support to executives.
• Manage calendars, schedule complex meetings, prepare agendas and minutes.
• Screen calls and emails, draft responses, and manage executive travel.

Skills

Advanced administrative support

Calendar management

Gatekeeping & prioritization

Executive communication

Data compilation & reporting

Education

High School Diploma/GED

Tools

Google Workspace

Microsoft SharePoint

SAP Concur

Invoicing

Travel booking systems

Job description

Executive AssistantDescription -Job SummaryThis role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.ResponsibilitiesHolds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.Handles advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.Takes ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.Acts as a gatekeeper, screening and prioritizing phone calls and emails, and responds to routine inquiries and drafts responses on behalf of executives.Manages all aspects of executive travel, including international trips, visa applications, and managing travel budgets, and addresses last-minute changes and emergencies.Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and prepares presentations with relevant insights for the executives.Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.Supervises entry-level executive assistants or administrative support staff of the administrative services department.Education & Experience RecommendedHigh School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.Preferred CertificationsNAKnowledge & SkillsAdministrative SupportBooking (Sales)Calendar ManagementCustomer Relationship ManagementEvent PlanningExecutive Information SystemsExpense ReportsGoogle WorkspaceInvoicingMicrosoft SharePointOffice EquipmentOffice ManagementOffice Supply ManagementOrganizational ChartsProofreadingPurchasingSAP Concur (Travel And Invoice Software)Taking Meeting MinutesTravel ArrangementsWorkflow ManagementCross-Org SkillsEffective CommunicationResults OrientationLearning AgilityDigital FluencyCustomer CentricityImpact & ScopeImpacts multiple departments and leads large, cross-division functional teams or projects.ComplexityWorks on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.The pay range for this position is $40 to $61 USD per hour (applies to UnitedStates of America candidates only). Pay varies by work location, job-relatedknowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:Health insuranceDental insuranceVision insuranceLong term/short term disability insuranceEmployee assistance programFlexible spending accountLife insuranceGenerous time off policies, including;4-12 weeks fully paid parental leave based on tenure13 paid holidays15 days paid time off (US benefits overview[https://hpbenefits.ce.alight.com/])The compensation and benefits information is accurate as of the date of thisposting. The Company reserves the right to modify this information at any time,with or without notice, subject to applicable law.Job -AdministrationSchedule -Full timeShift -Shift 1, 0% premium (United States of America)Travel -NoRelocation -NoEqual Opportunity Employer (EEO) -HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "