Administrative Assistant

Goodwill Central Oklahoma; United States; Remote; USD 49,000 - 79,000; Full time

Job summary

Goodwill Central Oklahoma is seeking an Administrative Assistant who will undertake various administrative tasks to support the effective operation of our office. The role includes making travel arrangements, organizing meetings, managing communication, and maintaining organized filing systems. This position is ideal for individuals with excellent communication skills and a strong background in administrative support.

Qualifications

• Proven experience as an Administrative or Virtual Assistant.
• Knowledge of office management systems and procedures.
• Proficiency with MS Office, particularly Excel and PowerPoint.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Prepare reports and maintain filing systems.

Skills

Communication

Time Management

Organizational Skills

Attention to Detail

Problem Solving

Tools

MS Office

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks at Goodwill Central Oklahoma. Duties include supporting managers and employees, assisting in daily office needs, and managing administrative activities. Responsibilities involve making travel and meeting arrangements, preparing reports, and maintaining filing systems. The ideal candidate should have excellent communication skills and be proficient in tools like MS Excel and office equipment. Previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry are preferred. The role ensures the efficient operation of our office.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, memos, letters, faxes, and forms
• Assist in preparing scheduled reports
• Develop and maintain a filing system
• Update office policies and procedures
• Order office supplies and research deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Support visitors and act as a contact point for clients

Qualifications:

• Proven experience as an Administrative or Virtual Assistant
• Knowledge of office management systems and procedures
• Proficiency with MS Office (Excel and PowerPoint)
• Excellent time management and organizational skills
• Attention to detail and problem-solving abilities
• Strong written and verbal communication skills

Compensation: $49,906 - $78,950 yearly