Patent Administrative Assistant

Foley Hoag LLP; United States; Remote; USD 65,000 - 80,000; Full time

Job summary

Foley Hoag LLP is seeking a Patent Administrative Assistant with expertise in U.S. patent filing to support patent attorneys and agents. This remote-eligible position requires attention to detail, organizational skills, and a background in patent prosecution. Candidates will manage dockets, prepare filing documents, and ensure timely submissions in a fast-paced environment.

Benefits

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

Qualifications

• Minimum 2 years of related U.S. patent filing experience.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Preparing filing documents for patent attorneys and agents.
• Reviewing dockets to ensure timely filings.
• Managing client reporting workflows.

Skills

Attention to detail

Organizational skills

Communication

Ability to work independently

Education

Bachelor’s Degree

Tools

Word

Excel

Job description

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Foley Hoag LLP seeks a Patent Administrative Assistant to assist patent attorneys, patent agents and technology specialists in the preparation and filing of compliant U.S. patent prosecution documents. This role requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing up to and including post-grant filings. The patent administrative assistant must also have previous docket management experience. The patent administrative assistant must be available to work overtime when required to meet the demands of this position. In addition, perform any general office administrative functions as necessary.

This role has a remote-eligible working arrangement. Potential candidates must reside in one of the following states: AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NY; PA; TN; TX; UT; VA; VT. Candidates must be available and willing to work overtime hours when necessary to meet the demands of the position.

Responsibilities:

• Preparing the required filing documents for review and signature by a patent attorney or patent agent. Carefully proofing each filing document before attorney review.
• Reviewing the dockets of your assigned attorneys, proactively preparing formality documents and ensuring they are timely filed.
• Preparing office action response shells including rejection and objection subheadings and the current claim set.
• Managing client reporting workflows to ensure that client reporting is completed in a timely manner.
• Liaising with the foreign filing team and prior art management team where necessary.
• Ordering formal drawings and sequence listings from vendors where necessary.
• Assisting with virtual file upkeep and maintenance to ensure our records are current and complete.

Qualifications:

• Minimum 2 years of related U.S patent filing experience.
• Strong attention to detail and strong work organizational skills.
• Must be a team player yet capable of working independently and have the ability to efficiently handle multiple tasks and changing priorities in a fast-paced environment.
• Excellent computer skills, established user of Word and Excel.
• Knowledge of patent specific systems preferred.
• Ability to communicate effectively in both verbal and written forms.
• Ability to interact pleasantly and professionally with people at all levels.
• Bachelor’s Degree, or equivalent experience.

About Foley Hoag

Founded in 1943, Foley Hoag has established a lengthy record of success in the innovation industries of life sciences, health care, technology, energy/renewables and cannabis. Regardless of the intricacy of the matters, we provide clients with creative, strategic legal advice tailored to their specific goals.

Our people define us. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 350 lawyers and 260 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.

Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Visit our website to learn more about culture and opportunities at Foley Hoag LLP.

Compensation range is $65,000 to $80,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.

Employment agencies and search firms: Search firm submissions are not requested nor considered for this position. We do not pay agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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